ACC2000: How to Use Automation to Send a Microsoft Outlook Message

• Microsoft Access 2000

SUMMARY

This article shows you how to use Automation to create and send a Microsoft Outlook message in Microsoft Access 2000.

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http://www.microsoft.com/mcsp/

http://www.microsoft.com/support/supportnet/overview/overview.asp

MORE INFORMATION

You can use the SendObject method to send a MAPI mail message programmatically in Microsoft Access. However, the SendObject method does not give you access to complete mail functionality, such as the ability to attach an external file or set message importance. The example that follows uses Automation to create and send a mail message that you can use to take advantage of many features in Microsoft Outlook that are not available with the SendObject method.

There are six main steps to sending a Microsoft Outlook mail message by using Automation, as follows:

1. Initialize the Outlook session.



2. Create a new message.



3. Add the recipients (To, CC, and BCC) and resolve their names.



4. Set valid properties, such as the Subject, Body, and Importance.



5. Add attachments (if any).



6. Display/Send the message.

1. Create a sample text file named Customers.txt in the C:\My Documents folder.



2. Start Microsoft Access, and open the sample database Northwind.mdb.



3. Create a module and type the following line in the Declarations section if it is not already there:




Option Explicit 

4. On the Tools menu, click References.



5. In the References box, click to select the Microsoft Outlook 9.0 Object Library, and then click OK.
   
   NOTE: If the Microsoft Outlook 9.0 Object Library does not appear in the Available References box, browse your hard disk for the file, Msoutl9.olb. If you cannot locate this file, you must run the Microsoft Outlook Setup program to install it before you proceed with this example.



6. Type the following procedure in the new module:




Sub SendMessage(Optional AttachmentPath)
   Dim objOutlook As Outlook.Application
   Dim objOutlookMsg As Outlook.MailItem
   Dim objOutlookRecip As Outlook.Recipient
   Dim objOutlookAttach As Outlook.Attachment

   ' Create the Outlook session.
   Set objOutlook = CreateObject("Outlook.Application")

   ' Create the message.
   Set objOutlookMsg = objOutlook.CreateItem(olMailItem)

   With objOutlookMsg
      ' Add the To recipient(s) to the message.
     Set objOutlookRecip = .Recipients.Add("Christopher Wyke")
      objOutlookRecip.Type = olTo

      ' Add the CC recipient(s) to the message.
      Set objOutlookRecip = .Recipients.Add("Robert Dil")
      objOutlookRecip.Type = olCC

      ' Set the Subject, Body, and Importance of the message.
      .Subject = "This is an Automation test with Microsoft Outlook"
      .Body = "Last test - I promise." & vbCrLf & vbCrLf
      .Importance = olImportanceHigh  'High importance

      ' Add attachments to the message.
      If Not IsMissing(AttachmentPath) Then
         Set objOutlookAttach = .Attachments.Add(AttachmentPath)
      End If

      ' Resolve each Recipient's name.
      For Each objOutlookRecip In .Recipients
         objOutlookRecip.Resolve
         If Not objOutlookRecip.Resolve Then
         objOutlookMsg.Display
      End If
      Next
      .Send

   End With
   Set objOutlookMsg = Nothing
   Set objOutlook = Nothing
End Sub 

7. To test this procedure, type the following line in the Immediate window, and then press ENTER:

   
   SendMessage "C:\My Documents\Customers.txt" 

   To send the message without specifying an attachment, omit the argument when calling the procedure, as follows:




SendMessage 

REFERENCES

For more information about using Automation in Microsoft Access, in the Visual Basic Editor, click Microsoft Visual Basic Help on the Help menu, type "Automation" in the Office Assistant or the Answer Wizard, and then click Search to view the topic.

Additional query words:

Keywords          : kbinterop kbole kbdta AccCon IntpOlea 
Version           : WINDOWS:2000
Platform          : WINDOWS 
Issue type        : kbinfo 

Last Reviewed: July 6, 1999