ACC2000: Can't Follow Hyperlinks in Totals Query

• Microsoft Access 2000

SYMPTOMS

When you create a totals query that uses the SQL aggregate (totals) functions First() or Last() on a Hyperlink field, the query results do not display a usable Hyperlink field. Instead, you see the Displaytext, Address, and Subaddress portions of the hyperlink displayed as text.

RESOLUTION

If you want to use a Hyperlink field in a totals query, append the query results to an existing table that contains a Hyperlink field. Then you can open the table directly or create a select query based on the table to view the results, and you'll be able to follow the hyperlinks.

The following example uses the Suppliers table in the sample database Northwind.mdb to illustrate how to do this:

1. Open the sample database Northwind.mdb.



2. Create the following table named Suppliers2 in Design view:




   Table: Suppliers2
   -----------------------
   Field Name: Region
      Data Type: Text
   Field Name: HomePage
      Data Type: Hyperlink 

3. Save the Suppliers2 table and close it. You do not need to create a primary key.



4. Create the following new query in Design view based on the Suppliers table:




   Query: HomePageQuery
   --------------------
   Type: Select Query

   Field: Region
      Table: Suppliers
   Field: HomePage
      Table: Suppliers 

5. On the View menu, click Totals to create a totals query.



6. In the QBE grid, select Group By in the Total row for the Region column; select First in the Total row for the HomePage column.



7. On the Query menu, click Run. Note that the FirstOfHomePage column does not contain usable hyperlinks.



8. On the View menu, click Design View.



9. On the Query menu, click Append Query.



10. In the Append dialog box, select Suppliers2 in the Table Name box, and then click OK.



11. In the QBE grid, select Region in the Append To row of the Region column; select HomePage in the Append To row of the HomePage column.



12. On the Query menu, click Run. Click Yes when prompted if you want to append the selected rows.



13. Close the query without saving it, and open the Suppliers2 table in Datasheet view. Note that the table contains the results of your query, including usable hyperlinks.

MORE INFORMATION

When you create a totals query that uses the First() or Last() function on a Hyperlink field, Microsoft Access displays the text equivalent of the Hyperlink field. The text of the field consists of three sections separated by number signs (#): the Displaytext, the Address, and the Subaddress.

REFERENCES

For more information about the different parts of a Hyperlink field, click Microsoft Access Help on the Help menu, type "datatype property" in the Office Assistant or the Answer Wizard, and then click Search to view the topic.

Additional query words: internet intranet sum

Keywords          : kbdta QryTotal IntLink 
Version           : WINDOWS:2000
Platform          : WINDOWS 
Issue type        : kbprb 

Last Reviewed: July 15, 1999