ACC2000: Form Is Editable When AllowEdits Property Set to False

ID: Q200590

The information in this article applies to:

SYMPTOMS

Moderate: Requires basic macro, coding, and interoperability skills.

When you open a Microsoft Access form that has the AllowEdits property set to No (False), you can still edit the fields on that form.


CAUSE

This behavior occurs if you set the value of a control programmatically in the Current event of the form. It also occurs if you set the value of a control in the Load event of the form. In that case, however, the only record that you can edit is the first record that is displayed on the form.


RESOLUTION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Solution Provider or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Solution Providers, please see the following page on the World Wide Web:

http://www.microsoft.com/mcsp/
For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

http://www.microsoft.com/support/supportnet/overview/overview.asp
If you need to edit the values of bound fields programmatically in forms that have the AllowEdits property set to False, edit those fields in the RecordsetClone of the form, and not in the form itself.

The following example demonstrates how to create Visual Basic code in the Current event of a form that can change the values of fields in the RecordsetClone of a form.

CAUTION: Following the steps in this example will modify the sample database Northwind.mdb. You may want to back up the Northwind.mdb file and perform these steps on a copy of the database.

  1. Start Microsoft Access and open the sample database Northwind.mdb.


  2. Open the Customers form in Design view.


  3. Set the AllowEdits property of the form to No.


  4. Set the OnCurrent property of the form to the following event procedure:


    5. 
Private Sub Form_Current()
Dim rs As Recordset
Set rs = Me.RecordsetClone
rs.Bookmark = Form.Bookmark
rs.Edit
' The following updates the CompanyName field to itself plus the
' letter "a".
rs!CompanyName = rs!CompanyName & "a"
rs.Update
End Sub
  5. Save the form and open it in Form view. Note that each time you view a record, the letter "a" is appended to the Company Name, but you cannot edit any of the fields on the form.



MORE INFORMATION

Steps to Reproduce Behavior

  1. Start Microsoft Access, and open the sample database Northwind.mdb.


  2. Open the Customers form in Design view.


  3. Set the AllowEdits property of the form to No.


  4. Set the OnCurrent property of the form to the following event procedure:


    5. 
Private Sub Form_Current()
' The following updates the CompanyName field to itself plus the
' letter "a".
Me!CompanyName = Me!CompanyName & "a"
End Sub
  5. Save the form and open it in Form view. Note that each time you view a record, the letter "a" is appended to the Company Name, and note that you can also change other fields on the form.


  6. Press CTRL+G to open the Immediate Window.


  7. Type the following in the Immediate Window, and then press ENTER: 
    
?Forms!Customers.AllowEdits
    Note that the property is set to False, but that you are able to edit fields on the form.


If you modify the code in step 4 to programmatically set the AllowEdits property to False (or to True and then back to False), it has no effect; you are still able to edit fields on the form.


REFERENCES

For more information about the AllowEdits property, click Microsoft Access Help on the Help menu, type "AllowEdits property" in the Office Assistant or the Answer Wizard, and then click Search to view the topic.

For more information about the RecordSetClone property, click Microsoft Access Help on the Help menu, type "RecordSetClone property" in the Office Assistant or the Answer Wizard, and then click Search to view the topic.

Additional query words: 


Keywords          : kbusage kbdta FmsEvnt FmsProp 
Version           : WINDOWS:2000
Platform          : WINDOWS 
Issue type        : kbprb

Last Reviewed: July 13, 1999