OL98: How to Filter Junk and Adult Content E-Mail

• Microsoft Outlook 98

SUMMARY

There is a growing business in using e-mail messages as a direct marketing tool. If you do not wish to receive these kinds of messages, Microsoft Outlook 98 can filter such messages and automatically move them from your Inbox to a Junk E-mail folder, your Deleted Items folder, or other folder you specify. Outlook can also color-code these messages.

MORE INFORMATION

Outlook bases its filtering for junk or adult content e-mail upon an internal list of terms and a list of specific e-mail addresses. You cannot modify the internal list of filtering terms, however Outlook maintains a list of e-mail addresses of senders of commercial or adult content; you can add to this list as you get unwanted e-mail messages.

When you add e-mail addresses to the Junk Senders list, Junk Senders.txt is created to store these entries. Adult Content Senders.txt is the file that stores the entries added to the Adult Content list.

There are also third-party filters that you can add to Outlook; these filters have the latest lists of commercial and adult content senders. For more information, see the Outlook Web site at:

http://www.microsoft.com/outlook

To Automatically Move or Delete Messages Based on Content

1. From the Inbox folder, on the Tools menu, click Organize.



2. Click Junk E-Mail.



3. In the "Automatically <action> Junk messages" list, click to select "Move" and then click to select the destination folder from the list. Click Turn on.



4. In the "Automatically <action> Adult messages" list, click to select "Move" and then click to select the destination folder from the list. Click Turn on.

To Automatically Move or Delete Messages Based on Sender

1. Right-click a message from an unwanted sender, and on the shortcut menu point to Junk E-Mail.



2. Click either "Add to Junk Senders list" or "Add to Adult Content Senders list."

To Update the List of Unwanted E-mail Senders

1. From the Inbox folder, on the Tools menu, click Organize.



2. Click Junk E-Mail.



3. Scroll to the bottom of the Organizer window and click "click here."



4. To change the commercial e-mail list, click Edit Junk Senders.



5. To change the Adult Content list, click Edit Adult Content Senders.

To Make an Exception to Your Filtered Content List

1. On the Tools menu, click Rules Wizard.



2. In the "Apply rules in the following order" box, click Exception List.



3. In the Rule Description box, click Exception List.



4. Click Add.



5. Enter the e-mail address you want to make an exception.

To Change the Destination Folder for Junk Messages

1. From the Inbox folder, on the Tools menu, click Organize.



2. Click Junk E-Mail.



3. Click Turn Off for Junk messages.



4. In the list of folders, click to select Other Folder.



5. In the Choose A Folder list, click to select a folder and click OK.



6. Click Turn On.

To Change the Destination Folder for Adult Content Messages

1. From the Inbox folder, on the Tools menu, click Organize.



2. Click Junk E-Mail.



3. Click Turn Off for the Adult Content Messages.



4. In the list of folders, click to select Other Folder.



5. In the Choose A Folder list, click to select a folder and click OK.



6. Click Turn on.

Additional query words: saved stored

Keywords          : kbdta GnlFold MsgInbxA 
Version           : WINDOWS:
Platform          : WINDOWS 
Issue type        : kbinfo 

Last Reviewed: July 27, 1999