ID: Q188324
The information in this article applies to:
Microsoft Word for Windows allows you to embed TrueType fonts in your Word document so that you can view and edit the fonts (if licensing rights allow), even if you open the document on a computer that does not have the font installed.
To embed TrueType fonts in a saved document, follow these steps:
1. On the Tools menu click Options.
2. Click the Save tab.
3. Select the Embed TrueType Fonts check box.
Not all fonts are licensed so that they can be embedded. If a font can be embedded, it will increase the file size of your document by approximately the size of the TrueType font (.ttf) file.
NOTE: Some fonts treat normal, bold, italic, and bold-italic as separate font .ttf files. In this case, the file size of your document is larger when you use bold and italic formatting than it is if you do not.
If a font does not have a bold, italic, or bold-italic version of the font, then Windows generates bold or italic from the core font. In this case, the file size does increase when you use bold or italic formatting.
Font embedding licensing rights determine how the font may be embedded in the document.
Font Licensed As Result
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Protected The font may not be embedded, copied, or
modified. If you use a protected font in a
document and if the document is opened on a computer
that does not have the font installed on it, a
font substitution occurs. Word substitutes the
closest font available on the computer for the
missing protected font.
Print/Preview The font is embedded and temporarily loaded on
the target computer. Documents that contain
print/preview fonts must be opened read-only, and
no edits are stored in the document. Embedding
a font of this nature has the least impact on
file size increase.
Editable The font behaves just like the print/preview
fonts, except that you may also apply the font to
other text in the same document.
Installable The font is installed on the target computer
permanently when you open the document. This
allows you to use the new fonts as if you
installed the fonts directly into Windows
yourself. This type of embedded font has the
greatest impact on file size because the entire
font or fonts are included with the document. The
size of the font file can vary greatly. To
estimate the font file size, do the following:
Windows 95:
1. Click Settings On the Start menu and
click Control Panel.
2. Double-click the Fonts icon.
3. Right-click the desired font and click
Properties on the shortcut menu.
The size of the font on disk is listed for
"Size."
Windows 3.1x:
1. In Program Manager, start Control Panel.
2. Click the Fonts icon.
3. Select the font in question.
4. Read the information located in the
lower half of the dialog box.
The size of the font on disk is listed.
You can check the sizes of all of the font files
you use in your document. The total gives you a
rough idea of how much larger the file will be
if you embed TrueType fonts (assuming all of the
fonts used in your document are installable
fonts).
NOTE: The TrueType fonts that ship with Windows
3.1 or Windows for Workgroups may not follow
this behavior since there is no need to embed the
fonts. (They should be available on all Windows
3.1 or Windows for Workgroups computers.) Examples
of these fonts are Arial, Courier New, Times New
Roman, Symbol, and Wingdings.
"Microsoft Word User's Guide," version 6.0, Chapter 6, "Formatting Text Characters," "Displaying and Printing Fonts" section, pages 115-117
Additional query words: embedding true type
Keywords : kbdta word8 word6 word7 word95 kbFont
Version : WINDOWS:6.0,6.0a,6.0c,7.0,7.0a
Platform : WINDOWS
Issue type : kbhowtoLast Reviewed: February 13, 1999