WD2000: Spelling and Grammar Tool Repeatedly Checks Same Word

• Microsoft Word 2000

SYMPTOMS

When you check the spelling in a document, the Spelling and Grammar tool may repeatedly check the same word.

CAUSE

This problem occurs when all of the following conditions are true:

• You click Change All in the Spelling and Grammar dialog box.
• The spelling checker finds more than one instance of a misspelled word.
• The misspelled word is not in the main dictionary or custom dictionary.

WORKAROUND

Press ESC to stop the spelling checker from repeatedly checking the same word.

To prevent this problem from occurring, use any of the following methods:

Method 1: Add the misspelled word to the custom dictionary.

Method 2: Use the Replace feature to correct your misspelled word.

1. On the Edit menu, click Replace.



2. On the Replace tab, type the misspelled word in the Find what box.



3. Press TAB to go to the Replace with box.



4. Type your correction to the misspelled word and then click Replace All.



5. When you are prompted with this message: Word has completed its search of the document and has made <n> replacements, click OK.
   
   NOTE: <n> is the number of words that were replaced (corrected).



6. Click Close to close the Find and Replace dialog box.

Method 3: Change each misspelled word individually.

1. On the Tools menu, click Spelling and Grammar.



2. When Word selects (flags) a misspelled word, type in the corrected spelling.



3. Click Change All.



4. When you are prompted with this message: You have chosen a word that is not found in the main or custom dictionaries. Do you want to use this word and continue checking?, click No.
   
   NOTE: The misspelled word is now changed and is still selected.



5. Click Ignore. Spelling and Grammar continues to the next misspelled word.



6. Repeat your changes to the next misspelled word and then click Change.



7. Repeat steps 1-3 until the spelling check is complete.

STATUS

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article.

MORE INFORMATION

For more information about correcting spelling errors, click Microsoft Word Help on the Help menu, type "check spelling" in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.

Additional query words: hang freeze endless continuous loop spell checking

Keywords          : kbdta wd2000 
Version           : WINDOWS:2000
Platform          : WINDOWS 
Issue type        : kbbug 

Last Reviewed: June 4, 1999