WD97: Outline Number "Number Format" Wrong or Changes to Square

ID: Q198373

The information in this article applies to:

SYMPTOMS

When you customize an Outline Numbered style, one or both of the following may occur:

Case 1

When you select a level and then click to select a previous level number, the previous level number is added to the right of the number format.

Case 2

When you move the insertion point in the Number Format box to the left of the number format and then click to select a previous level number, the numbering in the Number Format box changes to a square.

WORKAROUND

In an Outline Numbered style, when you want to include the number from a previous level as part of the numbering scheme, follow these steps:

1. On the Format menu, click Bullets And Numbering.

2. Click to select the Outline Numbered tab.

3. Click to select the numbering style you want to change, and then click 

   Customize.
4. Under Level, click to select the level you want to change. For example, 
   click to select Level 2.
5. Click the Number Format box, and then move the insertion point to 
   the left of the number format (the left-most position in the Number
   Format box).
6. In the previous level number box, click to select the previous level. 
   For example, click to select Level 1.
7. Make any other changes you want to the Outline Numbered List, and then 
   click OK.

STATUS

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article.

MORE INFORMATION

To reset a numbering style to its default, follow these steps:

1. On the Format menu, click Bullets And Numbering.

2. On either the Numbered or Outline Numbered tab, click to select the 

   numbering style you want to reset, and then click Reset.

   When the following message is shown

      Do you want to reset this gallery position to the default setting?

   click Yes.
For more information about how to customize outline numbering, click the Office Assistant, type "outline numbered", click Search, and then click to view "Modify outline numbering formats".

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Microsoft Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base: 

   ARTICLE-ID: Q120802
   TITLE     : Office: How to Add/Remove a Single Office
               Program or Component
Additional query words: multi multilevel multi-level empty 
Keywords          : word97 kbnumbering 
Version           : WINDOWS:97
Platform          : WINDOWS
Issue type        : kbbug
Solution Type     : kbpending

Last Reviewed: February 13, 1999