WD97: TOC Doesn't Display Bullets or Paragraph Numbering

ID: Q163658

The information in this article applies to:

Microsoft Word 97 for Windows

SYMPTOMS

If you have bulleted, numbered, or outline numbered formatting applied to a heading in your document, when you generate a table of contents to include that heading, the text of the heading appears in the table of contents but the bullet, number, or outline number may not.

CAUSE

This problem occurs when a float over text object is anchored to that heading.

WORKAROUND

Use one of the following methods to work around the problem.

Method 1: Move the Object Anchor to Another Paragraph

Move the object anchor to another paragraph. To do this, follow these steps:

1. Click the Show/Hide button on the Standard toolbar to display paragraph

   marks.

2. Click the object.

   An anchor will appear in the document, usually somewhere near the
   object. The anchor will be near one of the paragraphs in the document
   that is incorrectly displayed in the table of contents.

3. If the anchor is locked, you will need to unlock it before you can move

   it by doing the following:

   a. On the Format menu, click Picture, and click the Position tab.

   b. Clear the Lock Anchor check box, and then click OK.

4. Move the pointer over the anchor.

5. Drag the anchor to a paragraph that is not a heading of the table of

   contents.

6. To relock the anchor, do the following:

   a. On the Format menu, click Picture and click the Position tab.

   b. Select the check box Lock Anchor and then click OK.

7. To update the table of contents, click it, press F9, select Update

   Entire Table, and then click OK.

The table of contents will now work correctly.

Method 2: Convert the Floating Object to a Framed Object

If the object is a text box, use the following steps:

1. Click to select the Text Box, and click Text Box on the Format menu.

2. Click the Text Box tab.

3. Click the Convert To Frame button.

4. Click OK when the following message appears:

   When you convert this drawing object to a frame, some of the drawing
   object's formatting may be lost. Do you want to continue?

If the object is something other than a text box or AutoShape, follow these steps:

1. Click to select the object and on the Format menu, click Format Object

   or Picture.

2. Click the Position tab.

3. Clear the Float Over Text check box and click OK.

The object is now in the text layer as an inline object. To make text flow around the object, you must insert a frame around the object. To do this, follow these steps:

1. Make sure the object is still selected.

2. On the Tools menu, point to Macro, and then click Macros.

3. Under Macros In, select Word commands.

4. Type "InsertFrame" (without the quotation marks) for the macro name, and

   click Run.

   The object will now be in a frame and can be moved around the document
   in the same way a floating object can.

5. To update the table of contents, click it, press F9, select Update

   Entire Table, and then click OK.

The table of contents will now work correctly.

STATUS

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article.

Additional query words: missing gone chapter section legal

Keywords          : kbualink97 kbfield word97 kbnumbering 
Version           : WINDOWS: 97
Platform          : WINDOWS
Issue type        : kbbug
Solution Type     : kbnofix

Last Reviewed: December 19, 1998