WD: How to Automate a Process Based on Number of Days Since Last Revision

ID: Q216543

The information in this article applies to:

Microsoft Word 97 for Windows

SUMMARY

To perform an action based on how many days it has been since the active document was last saved, using Visual Basic for Applications, you can subtract today's date from the last saved date and then compare that number to a predetermined age.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact the Microsoft fee-based consulting line at (800) 936-5200. For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

http://www.microsoft.com/support/supportnet/refguide/

The following code example gets the last modified date of a document, subtracts it from the current date, and compares it to a user-defined value.


Sub CompareDates()
   Dim aDocSaved
   Dim intNumDays
   On Error GoTo errHandler

   'Assigns date and time document last saved to a variable.
   aDocSaved= ActiveDocument.BuiltInDocumentProperties _
   (wdPropertyTimeLastSaved)

   'Compares variable to now then assigns the integer difference
   'to another variable.
   intNumDays = CInt(Now() - aDocSaved)

   'Compares difference in days to 7 and branches based on result.
      If intNumDays > 7 Then
         MsgBox ("This file is overdue")
      Else
         MsgBox ("This file is still current")
      End If
   errHandler:
      If Err <> 0 Then MsgBox ("Please save the active document.")
End Sub

For more information about Date Calculations, from the Visual Basic Editor, click Contents And Index on the Help menu, click the Index tab in Visual Basic for Applications Help, type the following text

Now function

and then double-click the selected text to go to the "Now function" topic. If you are unable to find the information you need, ask the Office Assistant.

For additional information, please see the following article in the Microsoft Knowledge Base:

Q173707 OFF97: How to Run Sample Code from Knowledge Base Articles

Additional query words: date day deadline due expiration expire macro


Keywords          : kbdta 
Version           : WINDOWS:97
Platform          : WINDOWS 
Issue type        : kbhowto

Last Reviewed: March 31, 1999