ID: Q190246
The information in this article applies to:
In Microsoft Excel 98 Macintosh Edition, you can use the Circle Invalid Data button on the Auditing toolbar to identify cells which contain values that are outside the data validation limits. A red circle is placed around each identified cell. These circles are not printed when you print the worksheet.
This article provides a macro that you can use to display circles around invalid data for printing purposes.
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Sub AddValidationCirclesForPrinting()
Dim DataRange As Range
Dim c As Range
Dim count As Integer
Dim o As Shape
' Set an object variable to all of the cells on the active
' sheet that have data validation -- if an error occurs, run
' the error handler and end the procedure
On Error GoTo errhandler
Set DataRange = Cells.SpecialCells(xlCellTypeAllValidation)
On Error GoTo 0
count = 0
' Loop through each cell that has data validation
For Each c In DataRange
' If the validation value for the cell is false, then draw
' a circle around the cell. Set the circle's fill to
' invisible, the line color to red and the line weight to
' 1.25
If Not c.Validation.Value Then
Set o = ActiveSheet.Shapes.AddShape(msoShapeOval, _
c.Left - 2, c.Top - 2, c.Width + 4, c.Height + 4)
o.Fill.Visible = msoFalse
o.Line.ForeColor.SchemeColor = 10
o.Line.Weight = 1.25
' Change the name of the shape to InvalidData_ + count
count = count + 1
o.Name = "InvalidData_" & count
End If
Next
Exit Sub
errhandler:
MsgBox "There are no cells with data validation on this sheet."
End Sub
Sub RemoveValidationCircles()
Dim shp As Shape
' Remove each shape on the active sheet that has a name starting
' with InvalidData_
For Each shp In ActiveSheet.Shapes
If shp.Name Like "InvalidData_*" Then shp.Delete
Next
End Sub
To use the sample macro, follow these steps:
1. Start a new workbook.
2. To activate the Visual Basic Editor, press OPTION+F11.
3. On the Insert menu, click Module.
4. Type the sample macro in the code window of the module sheet.
5. On the File menu, click "Close and Return to Microsoft Excel".
6. Save the workbook.
NOTE: The workbook must be open to use the macros. If you would like
the macros to be available each time you start Microsoft Excel, save
the workbook in the Microsoft Office 98:Office:Startup:Excel folder.
7. Open the workbook you want to evaluate for invalid data, and activate
the appropriate worksheet.
8. On the Tools menu, point to Macro, and then click Macros. Click to
select "AddValidationCirclesForPrinting" in the list of macros, and
click Run.
Each cell that contains invalid data is now surrounded by a red
circle (up to a maximum of 255 cells per worksheet). If the active
worksheet does not contain any cells with data validation, you will
receive the message
There are no cells with data validation on this sheet.
and the macro will end.
9. Print the worksheet.
10. After you print the worksheet, you can run the RemoveValidationCircles
macro to remove the circles. On the Tools menu, point to Macro, and
click Macros. Select RemoveValidationCircles in the list of macros,
and click Run.
Keywords : kbprg kbdtacode xlvbainfo
Version : MACINTOSH:98
Platform : MACINTOSH
Issue type : kbhowtoLast Reviewed: May 18, 1999