ID: Q164984
The information in this article applies to:
Novice: Requires knowledge of the user interface on single-user computers.
When you create a totals query that uses the SQL aggregate functions First() or Last() on a Hyperlink field, the query results do not display a usable Hyperlink field. Instead, you see the Displaytext, Address, and Subaddress portions of the hyperlink displayed as text.
If you want to use a Hyperlink field in a totals query, append the query results to an existing table that contains a Hyperlink field. Then you can open the table directly or create a select query based on the table to view the results, and you'll be able to follow the hyperlinks.
The following example uses the Suppliers table in the sample database Northwind.mdb to illustrate how to do this:
1. Open the sample database Northwind.mdb.
2. Create the following table named Suppliers2 in Design view:
Table: Suppliers2
-----------------------
Field Name: Region
Data Type: Text
Field Name: HomePage
Data Type: Hyperlink
3. Save the Suppliers2 table and close it. You do not need to create a
primary key.
4. Create the following new query in Design view based on the Suppliers
table:
Query: HomePageQuery
--------------------
Type: Select Query
Field: Region
Table: Suppliers
Field: HomePage
Table: Suppliers
5. On the View menu, click Totals to create a totals query.
6. In the QBE grid, select Group By in the Total row for the Region
column; select First in the Total row for the HomePage column.
7. On the Query menu, click Run. Note that the FirstOfHomePage column
does not contain usable hyperlinks.
8. On the View menu, click Design View.
9. On the Query menu, click Append Query.
10. In the Append dialog box, select Suppliers2 in the Table Name box, and
then click OK.
11. In the QBE grid, select Region in the Append To row of the Region
column; select HomePage in the Append To row of the HomePage column.
12. On the Query menu, click Run. Click Yes when prompted if you want to
append the selected rows.
13. Close the query without saving it, and open the Suppliers2 table. Note
that the table contains the results of your query, including usable
hyperlinks.
When you create a totals query that uses the First() or Last() function on a Hyperlink field, Microsoft Access displays the text equivalent of the Hyperlink field. The text of the field consists of three sections separated by number signs (#): the Displaytext, the Address, and the Subaddress.
For more information about the different parts of a Hyperlink field, search the Help Index for "hyperlinks, returning hyperlink information," or ask the Microsoft Access 97 Office Assistant.
Additional query words: internet intranet sum
Keywords : kbdta QryTotal IntLink
Version : 97
Platform : WINDOWS
Hardware : x86
Issue type : kbprbLast Reviewed: December 16, 1998