OL97: How to Make a Global Change to a Group of Contacts

• Microsoft Outlook 97

SUMMARY

This article describes how you can make a global change to a group of Microsoft Outlook 97 Contacts. For example, you can make a mass change to all the contacts of a company whose telephone number has changed.

MORE INFORMATION

Group the Contacts by the Field You Want to Change

1. Click the folder containing the Contacts you want to change.

2. On the View menu point to Current View and click one of the views, (such as By Company).

3. On the View menu, click Group By.

4. In the Group By dialog box:

   a. Click Clear All.

   b. Click the field you want to change on the "Group items by" list.

   c. Click "All collapsed" in the "Expand/Collapse defaults" list.

   d. Click OK.

Make the Change to One of the Contacts in the Group

1. Expand the group that you want to change by clicking the plus sign on the gray Group bar.

2. Open the first contact in the group and make the desired change.

3. Save and close the contact.

Propagate the Change to the Rest of the Group

Drag the gray grouping bar containing the original information to the gray grouping bar that contains the new information.

RESULTS: All contacts with the old information are updated with the new information.

Keywords          : GnlCont
Version           : WINDOWS:97
Platform          : WINDOWS
Issue type        : kbhowto