OL97: How to Set the "Group By" View to Collapsed

ID: Q177513

The information in this article applies to:

Microsoft Outlook 97

SUMMARY

In Microsoft Outlook 97, a group is defined as a set of items with something in common, such as e-mail messages from the same sender or Contacts with the same company name. You can group items to see related items together; for example, you can group items by priority to separate high-priority items from low-priority items. You can expand or collapse the group headings to show or hide the items they contain. This article describes steps to define a view that initially displays items in the collapsed format.

MORE INFORMATION

The following example groups your e-mail messages by Importance and displays the groups in a collapsed view.

NOTE: You can only group items that are in a view based on a table or a timeline type view.

1. On the Outlook Bar, click Inbox.

2. On the View menu, point to Current View, and then click Messages.

3. On the View menu, click Group By.

4. Select "Importance" in the "Group items by" list. Select "All

   collapsed" in the "Expand/collapse defaults" list box, and then click
   OK.

5. On the View menu, point to Current View, and then click By Sender.

   In Save View Settings, click "Save the current view settings as a new
   view," and click OK.

6. Type a name for the new view such as Importance-Collapsed. You may also

   want to select when this view can be used. Click OK.

The view you just created now appears in the Current View list on the View menu. When you select this view, the three levels of importance will display as collapsed groups. All items are hidden until you click the plus sign (+) beside each group.

REFERENCES

For more information about using groups, click the Office Assistant, type "How do I group items," click Search, and then click to view "Show or hide grouped items or group headings."

Additional query words:

Keywords          : GnlCat 
Version           : WINDOWS:97
Platform          : WINDOWS
Issue type        : kbhowto kbinfo

Last Reviewed: February 12, 1999