XL: How to Create a Macro That Counts Text Notes (Cell Notes)

ID: Q141564

The information in this article applies to:

SUMMARY

In Microsoft Excel, you can use a text note when you do not want to display comments on your worksheet or when you want to print comments on a separate sheet. The "More Information" section of this article contains sample Microsoft Visual Basic for Applications macros you can use to count how many text notes are in a worksheet.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact the Microsoft fee-based consulting line at (800) 936-5200. For more information about the support options available from Microsoft, please see the following page on the World Wide Web: 

   http://www.microsoft.com/support/supportnet/refguide/

Sample Macro 1: To Count Text Notes in a Selection

   ' This code counts the number of text notes in a selection.

   Sub CountNotesSelection()
       counter = 0
       'You must select the range first
       z = Selection.Address
       For Each x In ActiveSheet.Range(z)
           If Len(x.NoteText) > 0 Then counter = counter + 1
       Next
       MsgBox counter
   End Sub

Sample Macro 2: To Count Text Notes for the Entire Worksheet

   ' This code counts the number of text notes for the used range on a
   ' worksheet.

   Sub CountNotesSheet()
       counter = 0
       For Each x In ActiveSheet.UsedRange
           If Len(x.NoteText) > 0 Then counter = counter + 1
       Next
       MsgBox counter
   End Sub
NOTE: Microsoft Excel 97 and Microsoft Excel 98 no longer use cell notes; cell comments replace cell notes. However, you can use the sample macros in this article to count the cell comments on a worksheet or in a selection. For additional information about working with cell comments with a macro in Microsoft Excel 97 and Microsoft Excel 98, please see the following article in the Microsoft Knowledge Base: 

   ARTICLE-ID: Q158246
   TITLE     : XL97: How to Determine if the Active Cell Contains a Comment
Additional query words: 5.00 7.00 8.00 XL97 XL98 XL7 XL5 cellnote textnote 
Keywords          : kbprg kbualink97 kbdta kbdtacode PgmHowto KbVBA 
Version           : MACINTOSH:5.0,5.0a; WINDOWS:5.0,5.0c,7.0,7.0a
Platform          : MACINTOSH WINDOWS
Issue type        : kbhowto

Last Reviewed: May 28, 1999