ACC: How to Order Data in a Graph

ID: Q99934

The information in this article applies to:

SUMMARY

Moderate: Requires basic macro, coding, and interoperability skills.

This article shows you how to order data in a graph by changing the graph's RowSource property to a query name rather than by using the SQL statement that Microsoft Access generates.


MORE INFORMATION

The following steps demonstrate how to create a graph that will show all the orders after 12/31/94, in descending order, in the Orders table in the sample database Northwind.mdb (or NWIND.MDB in versions 1.x and 2.0):

  1. Open the sample database Northwind.mdb.


  2. Create the following new query based on the Orders table, and save the query as GraphQuery: 
    
      Query: GraphQuery
      ------------------------
      Type: Select Query

      Field: ShipName
         Table: Orders
         Show: True
      Field: OrderDate
         Table: Orders
         Sort: Descending
         Show: True
         Criteria: > #12/31/94#

    NOTE: In Microsoft Access 1.x and 2.0, there is a space in the Ship Name and the Order Date field names.


  3. Use the ChartWizard to create a new form based on GraphQuery. Select both fields for the graph and click Finish.


  4. Switch to Form view. Note that the orders are sorted by the Ship Name field.


  5. View the form in Design view. Select the graph. If it is not displayed, click Properties on the View menu to show the property sheet.


  6. Change the RowSource property of the object frame as follows: 
    
      Object: Object Frame
      -----------------------------
      ControlName: Embedded0
         RowSourceType: Table/Query
         RowSource: GraphQuery


  7. Switch to Form view. Note that the orders are now sorted in descending OrderDate order.



REFERENCES

For more information about Microsoft Graph properties search the Help Index for "charts," and then "Chart Control Properties" or ask the Microsoft Access 97 Office Assistant.

Additional query words: queries graph wizards 


Keywords          : kbtool IntpGrph 
Version           : 1.0 1.1 2.0 7.0 97
Platform          : WINDOWS 
Issue type        : kbhowto

Last Reviewed: March 23, 1999