XL: Cannot Set Print Area or Print Titles

ID: Q125640

The information in this article applies to:

Microsoft Excel 97 for Windows
Microsoft Excel for Windows 95, versions 7.0, 7.0a
Microsoft Excel for Windows, versions 5.0, 5.0c
Microsoft Excel for the Macintosh, versions 5.0, 5.0a

SYMPTOMS

When you select multiple sheets in a Microsoft Excel workbook, certain sheet-specific print settings are unavailable in the Page Setup dialog box.

MORE INFORMATION

When you select multiple sheets, the following options are not available on the Sheet tab of the Page Setup dialog box:

Print Area
Rows to repeat at top
Columns to repeat at left

NOTE: Menu commands that are not available are dimmed. Clicking on a menu command that is not available has no effect. Clicking the Set Print Area icon also has no effect when multiple sheets are selected.

Selecting multiple sheets places the sheets in group mode. In group mode, any changes you make to one sheet affect the other sheets in that group. The commands that are not available are settings that are specific to one page; these commands are not available in group mode.

Determining Whether Sheets Are in Group Mode

Sheets are in group mode if one of the following is true:

The word "Group" follows the workbook name in either the title bar of the program or the title bar of the workbook window.
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    -or-
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When you right-click or press CONTROL while clicking (on a Macintosh computer) any sheet tab, the command "Ungroup Sheets" appears on the shortcut menu.
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    -or-
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More than one sheet tab is selected.

The default color of selected sheets is white. More than one white tab indicates that more than one sheet is selected.

Grouping Sheets

You can group sheets if you press SHIFT or CTRL (COMMAND on a Macintosh computer) while you click the sheet tabs. Holding SHIFT selects all sheets in the range. Holding CTRL or COMMAND selects individual sheets and places them in a group.

Ungrouping Sheets

To ungroup sheets, use either of the following methods:

Click any sheet not included in the group. (The sheet tab of a sheet that is not selected is gray by default.)
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    -or-
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Right-click or hold down CONTROL and click (on the Macintosh) any sheet tab, and then click Ungroup Sheets.

REFERENCES

Microsoft Excel 97

For more information about working with grouped sheets, click the Index tab in Microsoft Excel Help, type the following text

   sheets, multiple entries

and then double-click the selected text to go to the "Enter or edit the same data on multiple worksheets" topic.

Microsoft Excel 7.0

For more information about selecting multiple worksheets, click the Index tab in Microsoft Excel Help, type the following text

   sheets, selecting

and then double-click the selected text to go to the "Select sheets in a workbook" topic.

Microsoft Excel 5.0

For an "Overview of Selecting Sheets in a Workbook," choose the Search button in Help, and type:

   worksheets, selecting

Choose the Show Topics button, select the topic, and choose Go To.

Additional query words: XL97 7.00 7.00a 5.00 5.00a 5.00c grouped deselect printarea grayed greyed group edit mode group mode

Keywords          : kbprint kbualink97 xlprint 
Version           : WINDOWS:5.0,5.0c,7.0,7.0a,97; MACINTOSH:5.0,5.0a
Platform          : MACINTOSH WINDOWS
Issue type        : kbprb

Last Reviewed: January 8, 1999