The information in this article applies to:
- Microsoft Word for the Macintosh, versions 3.0, 3.01, 3.02, 4.0,
5.0, 5.1, 6.0
SUMMARY
Although versions of Word earlier than Word 98 Macintosh Edition do not
have a page border feature, you can border a page using several different
methods. This article explains three ways to border a page when printing to
any printer:
- Use paragraph borders. Apply paragraph borders to the entire page. This
works for one-page documents where all paragraphs have the same left
and right indents.
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- Place a bordered table in the header. Place a table cell in the
header. Format it with a large height and apply a box border around
it. To complete the operation, set the document’s top margin to an exact
measurement so that the bordered table will overlay the page. This
method does not work in Word 3.x.
-or-
- Place bordered paragraphs in the header. Place two blank lines in
the header. Format each line to have a large line spacing
measurement. Apply borders around the two lines and set the
document's top margin to an exact measurement so that the bordered
paragraphs in the header will overlay the page.
MORE INFORMATION
Following are steps for each page bordering method.
Paragraph Borders Method
- Select the entire page. (Press COMMAND+A in Word 5.0 and 5.1;
COMMAND+OPTION+M in Word 3.x and 4.0).
- Apply a border to the page as follows:
Word 5.0 and 5.1: From the Format menu, choose Border. In the Border
dialog box, under Preset Borders, select Box. Choose OK.
Word 4.0: From the Format menu, choose Paragraph. In the Paragraph
dialog box, choose Borders. Choose Plain Box and choose OK.
Word 3.x: From the Format menu, choose Paragraph. In the Paragraph
dialog box, under the Border section, select Box. Choose OK.
This creates a box border around the page. If necessary, add more
blank lines to the bottom of the page to extend the page border.
NOTE: If you end up with two or more box borders, make sure the right
and left indents for all the paragraphs on the page are the same. For
more information on setting indents, see the Word user's guide.
Table in Header Method
- From the Format menu, choose Document. In the Top Margin text box type 1
and from the pull down menu select Exactly.
In Word 4.0, set the top margin to an exact number. To do this, begin
the top margin value with a "-" (without the quotation marks). For
example, to set the top margin to exactly 1 inch, enter "-1 in". Choose
OK.
- While in normal view, choose Header from the View menu (in Word 4.0,
Open Header from the Document menu).
- While in the header window, choose Table from the Insert menu (in
Word 4.0, choose Insert Table from the Document menu).
- Enter 1 for the number of rows and number of columns. Choose the
Format button.
- Set the page border width. In the Table Cells dialog box, set the
Column Width to the desired width of the Page Border. For a typical
page border width for an 8.5-by-11-inch inch page with left and right
margins of 1.25 inches, set the table width to "7 in". Enter "-.5
in" in the Indent box so that the table centers.
- Set the page border height. In the Table Cells dialog box, set the row
height to Exactly. In the adjacent box, enter the preferred height for
the page border. For a typical height for an 8.5-by-11-inch page with
top and bottom margins of 1 inch, enter “10 in”. (In Word 4.0, enter
"-10 in” for Minimum Row Height). Choose the Border button.
- In the Borders dialog box, place your mouse on any corner of the sample
border diagram and double-click. This should place a box around the
sample border diagram. Choose OK.
- To see the borders, choose Print Preview from the File menu.
Paragraphs in Header Method
- From the Format menu, choose Document (in Word 3.x, choose Page Setup
from the File menu). Set the top margin to an exact number. To do this,
begin the top margin value with a "-" (without the quotation marks). For
example, to set the top margin to exactly 1 inch, enter "-1 in". Choose
OK.
- While in normal View, choose Header from the View menu (in Word 3.x
and 4.0, choose Open Header from the Document menu).
- Make sure paragraph marks are showing. If they are not, choose Show
Paragraph Mark from the View menu (the Edit menu in Word 3.x and 4.0).
In the header window, press RETURN. Select the two paragraph marks in
the header.
- Set the page border height. From the Format menu, choose Paragraph. For
Line, enter half of the preferred height of the page border, as a
negative value. For a typical height for an 8.5-by-11-inch page with top
and bottom margins of 1 inch, enter “-5 in”.
- Widen the page border. In the Paragraph dialog box, set the left
and right indents in the Paragraph dialog box to a negative value.
For a typical page border width for an 8.5-by-11-inch page with left
and right margins of 1.25 inches, set the left and right indents to
"-.75 in".
- In the Borders dialog box, place your mouse on any corner of the sample
border diagram and double-click. This should place a box around the
sample border diagram. Choose OK twice.
- To view the page, choose Print Preview from the File menu.
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