How to Specify a Limited Number of Mergefields

ID: Q120787

The information in this article applies to:

Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
Microsoft Word for Windows 95, version 7.0

SUMMARY

Word does not provide an option to display an abbreviated list of mergefield names when you perform a mail merge. This article describes a way for you to create a data source that is a subset of the original, thereby allowing you to use an abbreviated list of mergefields.

MORE INFORMATION

Use the following steps to create a data source that contains fewer fields than the original data document:

1. Create a new document.

2. From the Insert menu, choose Database.

3. Choose the Get Data button, select the original data document, and

   choose the OK button.

4. Select the Query Options button. Select the Select Fields tab.

5. Remove all unnecessary fields and then choose the OK button.

6. Choose the Insert Data button. Select All Records or specify a range of

   records and choose the OK button.

7. Save the file as a new data source.

Now you can attach the new data source to your mail merge main document, and you will have fewer mergefields to select.

KBCategory: kbusage kbhowto KBSubcategory: kbmerge kbfield Additional reference words: 6.0 6.0a mergefields data source mail merge word7 word6 6.0c 7.0 word95 print merge winword

Keywords          : kbfield kbmerge 
Version           : 6.0 6.0a 6.0c 7.0
Platform          : WINDOWS

Last Reviewed: February 6, 1998