WD: Field in Table Heading Row May Not Update on Second Page

• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for Windows 95, version 7.0
• Microsoft Word for Windows NT, verison 6.0
• Microsoft Word 97 for Windows

SYMPTOMS

In a table, if your Table Heading rows contain fields whose results change on each page (such as PAGE or SEQ fields), Word for Windows may not update these fields on the second and subsequent pages of your document.

CAUSE

When you add Table Heading rows to your table, Word repeats the table heading rows at the top of each page. The table heading rows on the second and subsequent pages have special properties; for example, you cannot select them, and, if you select the entire document and press F9 to update fields, Word does not update any fields in the table heading rows.

WORKAROUNDS

Method 1: Avoid inserting fields in your table heading rows that have a

          different result from page to page.

          multiple-page table. This procedure creates two tables, one in
          the header (at the top of each page) and one in the document
          body. They appear as one table when you print the document.

          a. In your document, cut the table rows you want to appear at the
             top of each page.

          b. From the View menu, choose Header and Footer. In the header,
             paste the table rows you cut in step a above.

          c. From the File menu, choose Page Setup, then select the Margins
             tab.

          d. Type a minus sign (-) before the top margin setting to make it
             a negative number. For example, if your top margin setting is
             1 inch, change it to -1 inch. The minus sign sets a fixed top
             margin that is not pushed down by the header.

          e. Under From Edge, in the Header box, type the top margin minus
             .19 inch, then choose OK. For instance, type .81" for a 1-
             inch top margin. This measurement is usually correct when you
             add a single row table to the header that contains a single
             row of 12-point or smaller text. For a table with additional
             lines, rows or larger text, you must adjust the value that
             you subtract from the top margin setting. You can adjust this
             setting as necessary.

             The following table lists Header From Edge settings for common
             margin values:

                                              Header From
             Top Margin      Change to       Edge Setting
             ----------      ---------       ------------

                2.0"           -2.0"                1.81"
                1.5"           -1.5"                1.31"
                1.0"           -1.0"                 .81"
                0.5"           -0.5"                 .31"

             Note: You can specify the Header From Edge setting to the
             hundredths place (for example, .73 inch).

          f. Select the paragraph following the table in the header.

          g. From the Format menu, choose Paragraph and select the Indents
             and Spacing tab.

          h. In the Line Spacing list, select Exactly. In the At box, type
             "4 pt" (without the quotation marks), then choose OK. This
             minimizes the space between the table in the header and the
             table in the body of your document.

          i. If the header table contains border formatting, remove the
             bottom portion of the border using the following steps:

             1) Select the table.

             2) From the Format menu, choose Borders and Shading.

             3) On the Border diagram, select the bottom border.

             4) Under Line, select the None option and then choose OK.

          j. Switch to page layout view so you can check the relationship
             of the table in the header to the table in the body of the
             document. Adjust the Header From Edge value as necessary,
             using the instructions in step e above.

REFERENCES

"Microsoft Word User's Guide," version 6.0, pages 296-297