XL: How to Add Text to the X or Y Axis on a Chart

ID: Q137528

The information in this article applies to:

Microsoft Excel for Windows, versions 5.0, 5.0c
Microsoft Excel for Windows 95, versions 7.0, 7.0a
Microsoft Excel 97 for Windows
Microsoft Excel for the Macintosh, versions 5.0, 5.0a

SYMPTOMS

In Microsoft Excel, when you try to add text to the x-axis or y-axis of a chart, you are unable to manually edit the numbers on the axis to change them to text.

WORKAROUND

To enter the word at a certain point on the axis, you must apply a custom number format to the axis.

Example

In this example, the word "minimum" will appear for the lowest value of the chart and the word "maximum" will appear for the highest value. To create this example, follow these steps:

1. On a new sheet, enter the following:

      A1: 1
      A2: 1000

2. Select cells A1:A2, and press F11 to create a chart.

3. Click the y-axis to activate it.

4. On the Format menu, click Selected Axis.

   The Format Axis dialog box appears.

5. In the Format Axis dialog box, select the Number tab.

6. In Microsoft Excel version 5.0, under Category, click the Number.

   In versions 7.0 and later, click the Custom category.

7. Select any format code and clear the contents of the Type box.

8. In the Type box, type the following text

      [=minvalue] "Minimum";[=maxvalue] "Maximum"

   where minvalue is the minimum data value, and maxvalue is the
   maximum data value.

   For example, if the minimum value is 0 and the maximum is 1000, type:

      [=0] "minimum";[=1000] "maximum"

NOTE: These steps generally work for charts other than pie, doughnut, and some custom 3-D types in Excel 97.

MORE INFORMATION

After you have created a chart, you can enhance it by adding data labels, chart and axis titles, a legend, and gridlines. To add these items to a chart, you can use the commands on the Insert menu in Excel 5.0 or 7.0, the Chart menu in Excel 97, or the shortcut menu. You can also add some of these items when you're creating a chart with the ChartWizard.

After an item is on a chart, you can double-click the item to display a formatting dialog box that contains various tabs. Each tab allows you to customize the chart item by adding patterns, colors, and so on. You can also use the commands on the Format menu to format chart items.

Additional query words: 5.00 7.00 8.00 97 XL97 XL7 XL5

Keywords          : kbtool xlformat xlchart 
Version           : WINDOWS:5.0,7.0,97; MACINTOSH:5.0
Platform          : MACINTOSH WINDOWS

Last Reviewed: January 8, 1999