ID: Q123312
The information in this article applies to:
This article describes how to add a graphic or logo to every label on a sheet of labels. You can add the graphic or logo either above the label text or to the left of the text.
Use any of the following procedures to add a graphic to each mailing label. Instructions for creating a full page of the same labels are given first, followed by instructions for including graphics on mail merge labels.
FULL PAGE OF SAME LABEL:
1. On the Tools menu, click Envelopes And Labels.
2. Click the Labels tab, and then type the text you want to appear on the
labels.
4. Press ENTER and then move the insertion point up to the blank line.
5. Press CTRL+F9 (Windows) or COMMAND+F9 (Macintosh) to insert field
braces. Then type the INCLUDEPICTURE field followed by the path of your
graphic.
NOTE: With Word 6.x and 7.x for Windows, you do not need quotation marks
around the path. With Word 6.x for the Macintosh and Word 98 Macintosh
Edition, you need to type quotation marks at the beginning and end of
the path. For example, to add a graphic named Apple.wmf (Windows) or
Apple (Macintosh) to your labels, press CTRL+F9 (Windows) or COMMAND+F9
(Macintosh) and then type the following:
Word 6.x and 7.x for Windows:
includepicture c:\\winword\\clipart\\apple.wmf
Word 6.x for the Macintosh and Word 98 Macintosh Edition:
includepicture "Macintosh HD:Microsoft Word:Clip Art:Apple"
7. On the Edit menu, click Select All.
8. Press F9 to update the fields.
1. On the Tools menu, click Envelopes And Labels.
2. Click the Labels tab and then type the text you want to appear. Select
all the text in the label.
3. Click the right mouse button (Windows) or hold down CONTROL
and click once (Macintosh).
4. Click Paragraph on the shortcut menu.
5. In the Indent From Left box, type the amount of space you need for
the graphic. For example, if the graphic is a half-inch wide, type .5
in the box.
6. Click OK.
7. Click New Document.
8. On the View menu, click Page Layout.
9. Activate the Drawing toolbar by choosing the Drawing button on the
Standard toolbar.
11. Next to the first label, create a text box the size you want for your
graphic.
On the Insert menu, click Picture.
Word 98 Macintosh Edition:
On the Insert menu, point to Picture, and then click From File.
14. Click OK (Word 6.x and 7.x for Windows) or Insert (Word 6.x for the
Macintosh or Word 98 Macintosh Edition). The graphic appears in the text
box.
16. On the Edit menu, click Copy.
17. Move the insertion point to the beginning of the next label.
18. On the Edit menu, click Paste.
19. The graphic is actually pasted on top of the existing graphic. Using
the mouse, drag the graphic to the second label.
21. The graphic appears on top of the graphic in the first label. Drag
this graphic to the next label.
MAIL MERGE:
1. In the Create Labels dialog box, after setting up the fields you want
to include in the label, place the insertion point at the beginning of
the label.
3. Press CTRL+F9 (Windows) or COMMAND+F9 (Macintosh) to insert field
braces. Then type the INCLUDEPICTURE field followed by the path of your
graphic.
NOTE: With Word 6.x and 7.x for Windows, you do not need quotation marks
around the path. With Word 6.x for the Macintosh and Word 98 Macintosh
Edition, you do need to type quotation marks at the beginning and end of
the path. For example, to add a graphic named Apple.wmf (Windows) or
Apple (Macintosh) to your labels, press CTRL+F9 (Windows) or COMMAND+F9
(Macintosh) and then type the following:
Word 6.x and 7.x for Windows:
includepicture c:\\winword\\clipart\\apple.wmf
Word 6.x for the Macintosh and Word 98 Macintosh Edition:
includepicture "Macintosh HD:Microsoft Word:Clip Art:Apple"
When you merge the file, the graphic appears on each label. Note that if you view the merge field names, <<Next Record>> appears at the beginning of every label except the first one. The graphic is to the right of it. This is normal, and the graphic will appear on the merged document correctly.
1. In the Create Labels dialog box, insert the merge fields in the
label as you want them to appear.
2. Select all the fields in the label.
3. Click the right mouse button (Windows) or hold down CONTROL
and click once (Macintosh).
4. Click Paragraph on the shortcut menu.
5. In the Indent From Left box, type the amount of space you need for
the graphic. For example, if the graphic is a half-inch wide, type .5
in the box.
6. Click OK.
7. Click New Document.
8. On the View menu, click Page Layout.
9. Activate the Drawing toolbar by choosing the Drawing button on the
Standard toolbar.
11. Next to the first label, create a text box the size you want for your
graphic.
On the Insert menu, click Picture.
Word 98 Macintosh Edition:
On the Insert menu, point to Picture, and then click From File.
14. Click OK (Word 6.x and 7.x for Windows) or Insert (Word 6.x for the
Macintosh or Word 98 Macintosh Edition). The graphic appears in the text
box.
16. On the Edit menu, click Copy.
17. Move the insertion point to the beginning of the next label.
18. On the Edit menu, click Paste.
19. The graphic is actually pasted on top of the existing graphic. Using
the mouse, drag the graphic to the second label.
21. The graphic appears on top of the graphic in the first label. Drag
this graphic to the next label.
"Microsoft Word User's Guide," version 6.0, page 576.
Additional query words: logo logos table labels graphics adding textbox 8.0 8.00 wd6x include
Keywords : kbgraphic macword98 winword kbmerge kblayout macword word6 word7 word95
Version : WINDOWS:6.0,6.0a,6.0c,7.0,7.0a; MACINTOSH:6.0,6.0.1,6.0.1a,98
Platform : MACINTOSH WINDOWS
Issue type : kbhowtoLast Reviewed: December 5, 1998