ID: Q142965
The information in this article applies to:
This article describes how to create and save custom label settings in a template. When you use the Custom Label option in Envelopes And Labels, you can only create and save one custom setting. If you modify that setting, the previous setting is lost. If you create a custom label and save it as a template, your custom setting is saved even if you create another custom label.
There are several ways to create a label sheet. This article describes three methods you can use to design the label sheet. Start each method after creating a new blank document.
Use the appropriate method for your version of Word.
Word 98 Macintosh Edition:
1. On the Tools menu, click Envelopes And Labels.
2. Click the Labels tab.
3. Click Options.
4. Under Printer Information, click to select your printer type, Dot
Matrix or Laser And Ink Jet.
5. Click New Label.
6. In the Label Name box, type a name for your custom label. Enter the
exact height and width measurements of one label and the number of
labels across and down one page. You may also need to adjust the
margins and pitches slightly.
7. Click OK.
NOTE: If the following prompt appears
The margins, label size, and number across or down values produce a
page that is larger than the label page size.
click OK, and then verify that your label dimensions and page margins
combined aren't larger than the actual paper size.
8. Click OK.
9. Click New Document.
NOTE: If the paper size of the label sheet is something other than the
default 8.5-by-11 inch size, change the paper size and document
margins. To do this, follow these steps:
a. On the File menu click Page Setup.
b. Click a paper size.
the template, see the "Save the New Template" section later in this
article.
1. On the Tools menu, click Envelopes And Labels.
2. Click the Labels tab.
3. Click Options.
4. Under Printer Information, click to select your printer type, Dot
Matrix or Laser.
5. In the Product Number list, select either Custom Dot Matrix or Custom
Laser. Click Details.
6. Enter the exact height and width measurements of one label and the
number of labels across and down one page. You may also need to adjust
the margins and pitches slightly.
7. Click OK.
The following prompt should appear:
You have changed the custom label information. Do you want to save
these changes?
8. Click OK.
NOTE: If the following prompt appears
The margins, label size, and number across or down values produce a
page that is larger than the label page size.
click OK, and then verify that your label dimensions and page
margins combined aren't larger than the actual paper size.
9. Click OK.
NOTE: If the paper size of the label sheet is something other than the
default 8.5-by-11 inch size, change the paper size and document
margins. To do this, follow these steps:
a. On the File menu click Page Setup. Click the Paper Size tab,
or the Custom Paper Size button (on the Macintosh).
b. Change the Width and Height values.
the template, see the "Save the New Template" section later in this
article.
1. On the Tools menu, click Envelopes And Labels.
2. Click the Labels tab.
3. Click Options.
4. Under Printer Information, click to select your printer type, Dot
Matrix or Laser.
6. In the Product Number list, choose the Avery label with the closest
dimensions to your custom label.
NOTE: Verify that the Avery Label page size is close to your label
sheet. Click Details and verify that the Number Across and Number Down
are correct.
table.
changing the cell height and width measurements (Table menu) for each
label, and the margins (File menu, Page Setup) for the label sheet.
template, see the "Save the New Template" section later in this article.
1. On the File menu, click Page Setup.
2. Click the Paper Size tab (or the Custom Paper Size button on the
Macintosh).
3. Change the Width and Height values to match your specific label sheet
size.
4. Click the Margins tab (or the Margins button on the Macintosh).
5. Set the Top margin equal to the distance from the top edge of the label
sheet to the top edge of the first label. Do the same for the Bottom,
Left, and Right margins. Click OK.
6. On the Table menu, click Insert Table.
7. Type the Number of Rows and Number of Columns per sheet and click OK.
8. On the Table menu, click Select Table.
9. On the Table menu, click Cell Height And Width.
11. Change the Height of Rows to Exactly. In the At box, type the number of
inches for the height of the label. For example, if the label is 1.5
inches high, enter "1.5 in" (without the quotation marks).
NOTE: If you don't use the suffix "in," Word uses points by default.
For this example, you could also use "108 pts".
one label in inches. Change the spacing between columns if needed.
NOTE: The default measurement for columns is inches.
13. Save the document as a template.
1. On the File menu, click Save As.
2. Type a name for the template.
3. In the Save File As Type box, click Document Template. The file name
should now have a .dot extension.
NOTE: Make sure you save the file in the Template folder.
At this point you can close the template and create a new document.
5. On the File menu, click New.
6. Select the template you just created and click OK.
You are ready to begin typing names in each label. Use the TAB key to move from one label to the next.
For additional information on how to format the margins within a label, please see the following article in the Microsoft Knowledge Base:
ARTICLE-ID: Q142966
TITLE : How to Format Margins Within a Table Cell or Label
Keywords : wordnt word8 macword98 winword ntword macword word6 word7 word95
Version : MACINTOSH:6.0,6.0.1,6.0.1a; WINDOWS:6.0,6.0a,6.0c,7.0,7.0a; winnt:6.0
Platform : MACINTOSH WINDOWS winnt
Issue type : kbhowtoLast Reviewed: April 15, 1999