WD: How to Create Two Page Numbering Schemes in One Document

• Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word 97 for Windows
• Microsoft Word 98 Macintosh Edition

SUMMARY

Word does not provide a built-in method for applying two different page numbering schemes in one document. This article describes how to create one page numbering scheme for the entire document and another scheme for each section of the document.

MORE INFORMATION

To create a numbering scheme that uses consecutive numbering throughout the document and a second numbering scheme that numbers each section beginning at 1, follow these steps.

NOTE: This process assumes that you have a document with multiple sections, and that you are familiar with inserting field codes.

1. Place the following two field codes on the first page of the document:

         {SEQ variable1 \h \r {SectionPages} }
   

         {SEQ variable2 \h \r0}
   

   NOTE: the \r is followed by the number zero, not the letter "O".

2. On the Edit Menu, click Select All.

3. On the Insert Menu, click Page Numbers. (For this example, specify "Bottom of Page" for Position and "Center" for Alignment.)

4. Click Format. Click Start At, and type "1" in the Start At box. Click OK.

5. Click Close.

6. Place the following field codes at the beginning of each section after the first section:

         {SEQ variable2 \h \r {={SEQ variable1 \c} } }
   

         {SEQ variable1 \h \r {={SectionPages}+{SEQ variable2 \c} } }
   

7. Place the following field code in the location where you want the entire document numbering scheme:

         {={SEQ variable2 \c}+{Page} }