ID: Q117209
The information in this article applies to:
This article describes how to use AutoText as the result of a form field. The procedure uses a drop-down form field that contains an on-exit macro.
In the example that follows, you will create a form that contains a form field that causes a company's address to be inserted automatically when the user enters a form field and selects a company name. The address will be placed at a bookmark located in an unprotected section of the document.
Create the macro appropriate for your version of Word, where "DropDown1" is the bookmark that represents the drop-down form field containing your list of items, and "Mark1" is the bookmark that represents where you want the AutoText inserted.
Microsoft provides examples of Visual Basic for Applications procedures for illustration only, without warranty either expressed or implied, including, but not limited to the implied warranties of merchantability and/or fitness for a particular purpose. The Visual Basic procedures in this article are provided 'as is' and Microsoft does not guarantee that they can be used in all situations. While Microsoft support professionals can help explain the functionality of a particular macro, they will not modify these examples to provide added functionality, nor will they help you construct macros to meet your specific needs. If you have limited programming experience, you may want to consult one of the Microsoft Solution Providers. Solution Providers offer a wide range of fee-based services, including creating custom macros. For more information about Microsoft Solution Providers, call Microsoft Customer Information Service at (800) 426-9400.
Sub DropDownAutoText1() 'This is the name of the macro
Dim DropResult As String
' Get result of the form field.
DropResult = ActiveDocument.FormFields("DropDown1").Result
' UnProtect the document.
ActiveDocument.UnProtect
With Selection
' Go to location to insert Autotext
.GoTo What:=wdGoToBookmark, Name:="Mark1"
' Insert AutoText name chosen from dropdown list.
.InsertAfter DropResult
' Insert the AutoText.
.Range.InsertAutoText
End With
' Re-Protect the document.
If ActiveDocument.ProtectionType = wdNoProtection Then
ActiveDocument.Protect Type:=wdAllowOnlyFormFields, NoReset:=True
End If
End Sub
Sub Main
' Get result of the form field.
A$ = GetFormResult$ ("DropDown1")
' UnProtect the document.
ToolsUnprotectDocument
' Go to location to insert Autotext
EditGoTo .Destination = "Mark1"
' Insert AutoText name chosen from dropdown list.
Insert A$
' Insert the AutoText.
InsertAutoText
' Re-Protect the document.
ToolsProtectDocument .NoReset = 1
End Sub
Open a new document and follow these steps to create a drop-down form field:
1. On the View menu, point to Toolbars, and then click Forms.
2. On the Forms toolbar, click Drop-Down Form Field (the third
button).
name in the Drop-down Item box, and choose the Add button. Use
items (such as company names) to denote information (such as
addresses) to be inserted into other places on the form.
click the OK button.
the shortcut menu.
Macro On," in the Exit box, select the macro you created
in the "Create the On-Exit Macro" section of this article.
Click OK.
Open a new document and follow these steps to create a drop-down form field:
1. On the Insert menu, click Form Field, and then select Drop-Down
from the Type list.
box, and click the Add button. Use items (such as company names) to
denote information (such as addresses) to be inserted into other
places on the form.
OK.
5. In the Form Field Drop-Down Options dialog box, under "Run Macro On,"
select the macro you created in the "Create the On-Exit Macro"
section of this article. Click OK.
Create the AutoText entries. Give each AutoText entry the same name that is used in the drop-down form field list. The content of the AutoText entry will be the company address.
For additional information on creating AutoText entries, use Word Help. To locate the appropriate Help topic use the appropriate procedure for your version of Word.
Follow these steps:
1. On the Help menu, click Contents and Index.
2. Click the Index tab, and then type AutoText on the Step 1
line.
then click Display.
1. On the Help menu, click Microsoft Word Help Topics.
2. Select the Index tab, and then type "AutoText" (without the
quotation marks).
Display.
graphics" topic.
1. On the Help menu, click "Search for help on."
2. Click the Index tab, and then type "AutoText" (without the quotation
marks).
4. Click the "Use shortcuts to insert frequently used text or graphics"
topic.
Use the appropriate procedure to insert a bookmark (in this example, name the bookmark Mark1) where you want the AutoText (address) to appear. This section of the document will be unprotected so that the AutoText result can be inserted into the document. Insert a Continuous Section Break above and below this bookmark.
Follow these steps:
1. On the Insert menu, click Bookmark.
2. Type Mark1 on the Bookmark name line.
3. Click Add.
Follow these steps:
1. On the Edit menu, click Bookmark.
2. Type Mark1 on the Bookmark Name line.
3. Click Add.
NOTE: You will not be able to use bookmarks in headers, footers, annotations, footnotes, or endnotes because the EditGoto command in the macro will not see these bookmarks, and they cannot be unprotected in your form.
To protect the form, follow these steps:
1. On the Tools menu, click Protect document, select the Forms option, and
click Sections.
to the section where the AutoText will be inserted and click OK twice.
"Microsoft Word Developer's Kit," for version 6.0, pages 494 [GetFormResult() function], 681 (SetFormResult statement)
"Microsoft Word User's Guide," version 6.0, pages 305-326 ("Forms"), 743- 755 ("Recording and Running Macros")
Additional query words: forms result module auto text
Keywords : kbgraphic kbmacro kbdta macword98 winword macword word6 winword2 word7 word95
Version : WINDOWS:2.0,2.0a,2.0a-CD,2.0b,2.0c,6.0,6.0a,6.0c,7.0,7.0a; MACINTOSH:6.0,6.0.1,6.0.1a
Platform : MACINTOSH WINDOWS
Issue type : kbhowto kbinfoLast Reviewed: April 9, 1999