WD: Pasted Text or Glossary Entry Loses Formatting

The information in this article applies to:

• Microsoft Word for the Macintosh versions 3.0, 3.01, 3.02, 4.0, 5.0, 5.1, 5.1a

SYMPTOMS

In Microsoft Word, when text is pasted from the Clipboard or inserted from a glossary, it is possible for the character and paragraph formats of the inserted text to change from what they were before the text was copied.

CAUSE

This may happen because the formats of the text are governed by style and paragraph formatting, both of which are stored in the paragraph mark at the end of the paragraph. If the text that is inserted does not have a paragraph mark following it, the formatting of the paragraph it is being pasted into will be imposed on it.

Note that character formatting not applied through a style (that is, manual character formatting) will not change because the formatting for each character is stored with that character.

RESOLUTION

To ensure that the paragraph and character formatting are retained when text is inserted, make sure you include the paragraph return at the end of the paragraph when copying text.

To view these paragraph marks so they can be selected, click Paragraphs On the Edit menu (Word version 4.0).

Keywords          : kbformat kbproof macword macword5
Version           : MACINTOSH:3.0,3.01,3.02,4.0,5.0,5.1,5.1a
Platform          : MACINTOSH
Issue type        : kbprb kbinfo
Solution Type     : kbworkaround