WD: Saving Form Data as Text Does Not Change Document Name

ID: Q110571

The information in this article applies to:

Microsoft Word for Windows, version 6.0, 6.0a, 6.0c
Microsoft Word for the Macintosh, version 6.0
Microsoft Word for Windows NT, version 6.0
Microsoft Word for Windows 95, versions 7.0, 7.0a
Microsoft Word 98 Macintosh Edition

SUMMARY

When you work with a document designed for forms data entry and "Save Data Only for Forms" is selected, saving the data does not reflect the name change in the forms document. To locate the "Save Data..." option, click Options on the Tools menu (in Word 98 Macintosh Edition click Preferences), and then click the Save tab.

MORE INFORMATION

When working with forms fields, if you try to save data, Word prompts you for a file name with .TXT as the default extension and Text Only as the default conversion for the data file. The current forms document does not adopt the name given this data-only file and this file name is not reflected in the Word title bar if the "Save Data Only for Forms" option is selected.

By design, two entirely separate files exist:

The original forms document for entering the data.
```
    -and-
```
A text-only, comma-delimited file containing the data extracted from the forms fields.

This text-only data document contains no link to the original forms data entry document.

This situation occurs because the current forms document you are working with is used for form data entry only and the data is saved separately to a different file, which can be used in data processing programs accepting comma-delimited, text-only data format or for printing.

Currently there is no data link to the forms document. To create a link, you must create a macro to extract the data from the original data document to fill the form fields with the data.

REFERENCES

"Microsoft Word User's Guide," version 6.0, page 320

Additional query words: forms

Keywords          : kbfile kbdta wordnt kbfield macword98 ntword macword word6 word7 word95 
Version           : WINDOWS:6.0,6.0a,6.0c,7.0,7.0a; MACINTOSH:6.0,6.0.1,6.0.1a,98
Platform          : MACINTOSH WINDOWS
Issue type        : kbinfo

Last Reviewed: December 11, 1998