WD: Some Fields Update While Other Fields Don't Update

ID: Q120084

The information in this article applies to:

SYMPTOMS

Word always updates some fields automatically when a document is printed or previewed, even if the Update Fields option is turned off.

The fields that update automatically are:

   AUTONUM
   AUTONUMLGL
   AUTONUMOUT
   BARCODE
   EQ

The fields that are updated when you print or preview your document are:

   DATE
   PAGE
   PAGEREF
   PRINTDATE (This field updates only when you print)
   REF to a bookmark or any cross-reference
   SECTIONPAGES
   STYLEREF (This field can be locked to prevent updating)
   SEQ

CAUSE

Certain fields are "Display" fields, which means they do not perform a calculation. These fields show a result even when you do not update them, and appear whether or not you print the document. These "Display" fields include AUTONUM, AUTONUMLGL, AUTONUMOUT, BARCODE, and EQ.

Certain other fields are related to pagination and printing and will only update when you print or preview your document. These fields include DATE, PAGE, PAGEREF, PRINTDATE, REF, and SECTIONPAGES.

MORE INFORMATION

There are other fields you may use in your document that are not updated when you print or preview your document unless the Update Fields option is selected on the Print tab.

To ensure all fields are updated when you print or preview your document, follow these steps:

1. On the Tools menu, click Options (or click Preferences in Word 98

   Macintosh Edition).

2. Click the Print tab.

3. Click to select the Update Fields check box, and then click OK.

Additional query words: revisions 8.0 8.00

Keywords          : word8 kbfield winword macword word6 word7 word95 
Version           : WINDOWS:6.0,6.0a,6.0c,7.0,7.0a;MACINTOSH:6.0,6.0.1,6.0.1a,98
Platform          : MACINTOSH WINDOWS
Hardware          : x86
Issue type        : kbprb

Last Reviewed: December 9, 1998