WD:Macro to Select Envelope Return Address from AutoText Entries

• Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
• Microsoft Word for Windows NT, version 6.0
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Word for the Macintosh, versions 6.0, 6.0.1

SUMMARY

The Create Envelope command in Microsoft Word allows you to specify a mailing address and return address for an envelope. In certain situations, you may want to choose from several return addresses. This article includes a macro that displays AutoText entries from which you can select a return address.

MORE INFORMATION

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Word versions 6.x, 7.x

1. On the Tools menu, choose Macro.

2. Select Normal.dot (Global Template) from the Macros Available In list. In the Macro Name box, type "ToolsCreateEnvelope" (without the quotation marks), and click Create.

3. Change the text of the ToolsCreateEnvelope macro to read as follows:

      Sub MAIN
         Dim Combobox1$(2)
         combobox1$(0) = "HomeAddress"
         combobox1$(1) = "Business"
         combobox1$(2) = "Other"
         Begin Dialog UserDialog 320, 144, "Microsoft Word"
            ComboBox 10, 6, 160, 108, ComboBox1$(), .ComboBox1
            OKButton 211, 23, 88, 21
            CancelButton 211, 47, 88, 21
         End Dialog
         Dim dlg As UserDialog
         dlg.combobox1 = combobox1$(0)
         x = Dialog(dlg)
         If x = 0 Then Goto theend
         Dim dlg2 As ToolsCreateEnvelope
         GetCurValues dlg2
         a$ = GetAutoText$(dlg.combobox1)
         dlg2.EnvReturn = a$
         n = Dialog(dlg2)
         If n <> 0 Then ToolsCreateEnvelope dlg2
      theend:
      End Sub
   
   

4. Press CTRL+F4 to close the macro-editing window. (Press COMMAND+F4 on the Macintosh). Click Yes when prompted to save changes to Global:ToolsCreateEnvelope.

5. On the File menu, click Save All. (If you are prompted to save changes to Normal.dot, click Yes.)

6. Create AutoText entries named "HomeAddress," "Business," and "Other."

Word 2.x

1. From the Tools menu, choose Macro.

2. Under Show, select Global Macros. In the Macro Name box, type "ToolsCreateEnvelope" (without the quotation marks), and click Edit.

3. Change the text of the ToolsCreateEnvelope macro as in step 3 of the Word 6.x, 7.x procedure above, except change the following macro command

         a$ = GetAutoText$(dlg.combobox1)
   

   to:

         a$ = GetGlossary$(dlg.combobox1)
   

4. Press CTRL+F4 to close the macro-editing window. (Press COMMAND+F4 on the Macintosh). Click Yes when prompted to keep the changes to Global:ToolsCreateEnvelope.

5. On the File menu, click Save All. Click Yes when prompted to save global glossary and command changes.

6. Create glossary entries named "HomeAddress," "Business," and "Other."

REFERENCES

"Using WordBasic," by WexTech Systems and Microsoft, pages 165, 174, 228

"Microsoft Word for Windows and OS/2 Technical Reference," pages 143, 150, 192