WD6X: Printing Envelopes from MacWord 6 to Deskwriter (C)

• Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a

SUMMARY

This article describes how to print envelopes correctly from Word to the Hewlett-Packard (HP) DeskWriter and DeskWriter C (HP DeskWriter 500 Series ColorSmart), using either the Envelope And Labels dialog box or the Mail Merge feature of Word.

NOTE: Version 6.0.3 of the DeskWriter driver is recommended for best results when printing envelopes without Background Printing enabled. For information on how to obtain the latest DeskWriter driver from HP, see the "Obtaining the Latest Driver" section at the end of this article.

MORE INFORMATION

The DeskWriter is manufactured by Hewlett-Packard, a vendor independent of Microsoft; we make no warranty, implied or otherwise, regarding this product's performance or reliability.

How To Print Envelopes from the Envelope Dialog Box

1. On the Tools menu, click Envelopes And Labels.

2. On the Envelopes tab, type the Return and Destination addresses.

3. Click Options, and then click the Printing Options tab.

4. Click the Center Landscape icon (second from the left). Select Face Down and clear the Clockwise Rotation check box if necessary.

5. Click the Envelope Options tab. Under Envelope Size, select Size 10 (4 1/8 x 9 1/2 in). Under Return Address, set From Left to .5 inches and From Top to .4 inches, and then click OK.

6. Ensure the printer is on and ready (Power and Ready lights are on).

7. Click Print on the toolbar.

8. In the Page Setup dialog box, click Portrait orientation, and set the Media Size to No. 10 Envelope (or Envelope if using the 5.0 driver).

   NOTE: The DeskWriter can only print on U.S. Number 10 or DL size envelopes.

9. Remove the plastic paper-path cover and insert the envelope face down. Slide it under the feed wings until it touches the printer wheels.

   NOTE: The envelope is fed face down horizontally with the top edge of the envelope feeding into the printer.

10. Click Print, and then press the Select key on the printer when prompted to do so.

How To Print Envelopes Using Mail Merge

1. On the Tools menu, click Mail Merge.

2. Under Main Document, click Create and then click Envelopes. Click Active Window or New Main Document.

3. Under Data Source, click Get Data and then either click Create Data Source (follow procedure "a" below), or Open Data Source (follow procedure "b" below). Then go to step 4.

       a. To create a data source, follow these steps:
   

         1) In the Create Data Source dialog box, choose the desired fields
            under "Field names in header row" (for example, Title, FirstName,
            LastName, Address, and so forth) and then click OK.
         
         2) In the Save Current Document As box, enter a name for the data
            source (data document). Click Save, and then click Edit Data
            Source.
         
         3) In the Data Form dialog box, enter the information into the fields
            for each of the records in your data source. When all records are
            entered, press OK.
         
         4) On the Tools menu, click Mail Merge.
         
         5) Under Main Document, click Setup.
         
         6) In the Envelope Options dialog box, click the Printing Options
            tab.
         
         7) Click the Center Landscape icon (second from the left). Select
            Face Down and clear the Clockwise Rotation check box if necessary.
         
         8) Click the Envelope Options tab. Under Envelope Size, select Size
            10 (4 1/8 x 9 1/2 in). Under Return Address, set From Left to .5
            inches and From Top to .4 inches, and then click OK.
         
         9) Skip to step 4 below.
   
      b. To open a data source, follow these steps:
   
         1) Select the data file from the list that appears and then click
            Open.
         
         2) Click Set Up Main Document, and click the Printing Options tab.
         
         3) Click the Center Landscape icon (second from the left). Select
            Face Down and clear the Clockwise Rotation check box if necessary.
         
         4) Click the Envelope Options tab. Under Envelope Size, select Size
            10 (4 1/8 x 9 1/2 in). Under Return Address, set From Left to .5
            inches and From Top to .4 inches, and then click OK.
         
   

   address. Click Insert Postal Bar Code to add a postal bar code or a FIM-
   A courtesy reply mail bar code to your envelopes. Click OK.

   Slide it under the feed wings until it touches the printer wheels.

   NOTE: The envelope is fed face down horizontally with the top edge of
   the envelope feeding into the printer.