DOCUMENT:Q161868 14-NOV-2000 [word97] TITLE :WD97: Captions in Text Boxes Not Updated Correctly PRODUCT :Word 97 for Windows PROD/VER:WINDOWS:97 OPER/SYS: KEYWORDS:kbualink97 ====================================================================== ------------------------------------------------------------------------------- The information in this article applies to: - Microsoft Word 97 for Windows ------------------------------------------------------------------------------- SYMPTOMS ======== In a Word document, when you insert or update captions in a text box, the captions may not be numbered correctly. Case 1: When Captions Are Inserted into the Same Text Box --------------------------------------------------------- Multiple captions inserted into the same text box have the same caption number. Case 2: When Captions Are Inserted into Different Text Boxes ------------------------------------------------------------ Captions inserted in different text boxes are out of sequence with the captions in the main document text. Case 3: When Captions Are Inserted into Separate, Linked, Text Boxes -------------------------------------------------------------------- Captions inserted into separate, linked, text boxes use an unexpected caption number or have the same caption number. CAUSE ===== Case 1: Captions in the Same Text Box ------------------------------------- Word can't correctly update multiple caption fields in the same text box. The caption updating is based on the placement of the text box anchor in the main text area of the document. Only one caption field can be associated with any one text box anchor. Therefore, multiple caption fields in the same text box will be given the same caption number. Case 2: Captions in Multiple Text Boxes --------------------------------------- Word updates caption fields based on the placement of the text box anchor. If multiple text boxes are anchored to the same paragraph in the main text area of the document, Word can't update the caption fields in the desired sequence. Case 3: Captions in Linked Text Boxes ------------------------------------- Each text box has an anchor in the main text area of the document. When text boxes are linked, each text box retains its own anchor (there is not just one anchor for all of the linked text boxes). Word cannot keep track of the multiple anchors, and, therefore, the caption numbers are updated incorrectly. WORKAROUND ========== Case 1: Multiple Captions in a Single Text Box (Caption Numbers the Same) ------------------------------------------------------------------------- To work around this problem, place only one caption in a text box. If additional captions are required in a text box, create another text box for the next caption. Case 2: Captions Out of Sequence -------------------------------- Use the following steps to move the text box anchors to different paragraphs to achieve the desired caption numbering sequence: 1. On the View menu, click Options. 2. Click the View tab. 3. Click the "Object Anchors" and "All" check boxes to select them, and then click OK. 4. Select the text box. Gray hatch marks and white square handles will appear around the outside edges of the text box. Also, an anchor will appear at a paragraph mark in the body of the document. 5. Drag the anchor to a different paragraph mark. Case 3: Captions in Linked Text Boxes ------------------------------------- To work around this problem, use any of the following options: - Do not use captions in linked text boxes. -or- - Use the following steps to unlink the text boxes: 1. Select the first text box in the sequence. 2. Right-click the selected text box. 3. On the shortcut menu, click "Break Forward Link." Repeat this procedure for each text box containing a caption if you are working with multiple linked text boxes. STATUS ====== Microsoft has confirmed this to be a problem in the products listed at the beginning of this article. MORE INFORMATION ================ For more information about the features discussed in this article, click the Office Assistant, and use the following table to locate the specific subject you want to know more about. Type this in the And click to For information about Office Assistant balloon view this topic ------------------------------------------------------------------ Creating text boxes How do I make a text Use a text box box? Linking text boxes How do I link a text Flow text to box? another part of my document with linked text boxes Breaking a text box How do I break a text Break a text box link box link? link Inserting a caption How do I insert a Add captions to caption? tables, figures, equations, or other items NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Word Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base: Q120802 Office: How to Add/Remove a Single Office Program or Component Additional query words: 8.0 word8 word97 ====================================================================== Keywords : kbualink97 Technology : kbWordSearch kbWord97 kbWord97Search kbZNotKeyword2 Version : WINDOWS:97 ============================================================================= THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY. Copyright Microsoft Corporation 2000.