DOCUMENT:Q157935 14-NOV-2000 [word97] TITLE :WD97: Keyboard Shortcuts for Word 97 PRODUCT :Word 97 for Windows PROD/VER:WINDOWS:97 OPER/SYS: KEYWORDS:kbualink97kbfaq ====================================================================== ------------------------------------------------------------------------------- The information in this article applies to: - Microsoft Word 97 for Windows ------------------------------------------------------------------------------- SUMMARY ======= The following is a list of keyboard shortcuts available in Word 97. This list is a compilation of the individual keyboard shortcut lists available in Word 97 Help. NOTE: Shortcut keys mentioned in the Help topics, menus, and dialog boxes refer to the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard. If you are using a different language keyboard layout from the version of Word you are using, you may have to make adjustments when using shortcut keys. MORE INFORMATION ================ Function Key Shortcuts ---------------------- CTRL+ ALT+ CTRL+ SHIFT+ CTRL+ SHIFT+ ALT+ SHIFT+ ALT+ KEY Key Only Key Key Key Key Key Key -------------------------------------------------------------------------- F1 Get Help Context Go to Go to Display or the Sensitive next previous the MS Office Help or field field Office Assistant Reveal System Formatting Info -------------------------------------------------------------------------- F2 Move Copy text Print Save Open text or Preview command command graphics command (File (File (File menu) menu) menu) -------------------------------------------------------------------------- F3 Insert an Change Cut to Insert Create AutoText the the the an entry case of Spike contents Auto letters of the Text Spike entry -------------------------------------------------------------------------- F4 Repeat Repeat a Close Quit Quit the Find or the Word Word last Go To Window action action -------------------------------------------------------------------------- F5 Go To Move to a Restore Edit a Restore command previous the bookmark the (Edit revision document program menu) window window size size -------------------------------------------------------------------------- F6 Go to Go to the Go to Go to next previous the the pane pane next previous window window -------------------------------------------------------------------------- F7 Spelling Thesaurus Move Update Find the command command command linked next mis- (Tools (Tools (Control inform- spelling menu) menu) menu) ation in (Automatic a Word Spelling source Checking document enabled) -------------------------------------------------------------------------- F8 Extend a Shrink a Size Extend a Run a selection selection command selection macro (document (or control block) menu) -------------------------------------------------------------------------- F9 Update Switch Insert Unlink a Switch Run selected between an field between GOTOBUTTON fields a field empty all or code and field field MACROBUTTON its result codes from the and field that their displays results the field results -------------------------------------------------------------------------- F10 Activate Display a Maximize Activate Maximize the menu shortcut the the the bar menu document ruler program window window -------------------------------------------------------------------------- F11 Go to Go to Lock a Unlock a Display the next the field field Visual field previous Basic field code -------------------------------------------------------------------------- F12 Save As Save Open Print command command command command (File (File (File (File menu) menu) menu) menu) -------------------------------------------------------------------------- Keys for Working with Documents ------------------------------- Create a new document CTRL+N Open a document CTRL+O Close a document CTRL+W Split a document ALT+CTRL+S Save a document CTRL+S Quit Word ALT+F4 Find text, formatting, and special items CTRL+F Repeat find ALT+CTRL+Y Replace text, specific formatting, and special items CTRL+H Go to a page, bookmark, footnote, table, comment, graphic, or other location CTRL+G Go back to a page, bookmark, footnote, table, comment, graphic, or other location ALT+CTRL+Z Browse a document ALT+CTRL+HOME Cancel an action ESC Undo an action CTRL+Z Redo or repeat an action CTRL+Y Switch to page layout view ALT+CTRL+P Switch to outline view ALT+CTRL+O Switch to normal view ALT+CTRL+N Move between a master document and its subdocuments CTRL+/ Keys for Formatting Characters and Paragraphs --------------------------------------------- Format Characters: Change the font CTRL+SHIFT+F Change the font size CTRL+SHIFT+P Increase the font size CTRL+SHIFT+> Decrease the font size CTRL+SHIFT+< Increase the font size by 1 point CTRL+] Decrease the font size by 1 point CTRL+[ Change the formatting of characters (Font command, Format menu) CTRL+D Change the case of letters SHIFT+F3 Format letters as all capitals CTRL+SHIFT+A Apply bold formatting CTRL+B Apply an underline CTRL+U Underline words but not spaces CTRL+SHIFT+W Double-underline text CTRL+SHIFT+D Apply hidden text formatting CTRL+SHIFT+H Apply italic formatting CTRL+I Format letters as small capitals CTRL+SHIFT+K Apply subscript formatting (automatic spacing) CTRL+EQUAL SIGN Apply superscript formatting (automatic spacing) CTRL+SHIFT+PLUS SIGN Remove manual character formatting CTRL+SPACEBAR Change the selection to Symbol font CTRL+SHIFT+Q Display non-printing characters CTRL+SHIFT+* (asterisk) Review text formatting SHIFT+F1 (then click the text whose formatting you want to review) Copy formats CTRL+SHIFT+C Paste formats CTRL+SHIFT+V Format Paragraphs: Single-space lines CTRL+1 Double-space lines CTRL+2 Set 1.5-line spacing CTRL+5 Add one-line spacing preceding a paragraph CTRL+0 (zero) Remove one-line spacing preceding a paragraph CTRL+0 (zero) Center a paragraph CTRL+E Justify a paragraph CTRL+J Left align a paragraph CTRL+L Right align a paragraph CTRL+R Indent a paragraph from the left CTRL+M Remove a paragraph indent from the left CTRL+SHIFT+M Create a hanging indent CTRL+T Reduce a hanging indent CTRL+SHIFT+T Remove paragraph formatting CTRL+Q Apply a style CTRL+SHIFT+S Start AutoFormat ALT+CTRL+K Apply the Normal style CTRL+SHIFT+N Apply the Heading 1 style ALT+CTRL+1 Apply the Heading 2 style ALT+CTRL+2 Apply the Heading 3 style ALT+CTRL+3 Apply the List style CTRL+SHIFT+L Keys for Editing and Moving Text and Graphics --------------------------------------------- Delete Text and Graphics: Delete one character to the left BACKSPACE Delete one word to the left CTRL+BACKSPACE Delete one character to the right DELETE Delete one word to the right CTRL+DELETE Cut selected text to the Clipboard CTRL+X Undo the last action CTRL+Z Cut to the Spike CTRL+F3 Copy and Move Text and Graphics: Copy text or graphics CTRL+C Move text or graphics F2 (then move the insertion point and press ENTER) Create AutoText ALT+F3 Paste the Clipboard contents CTRL+V Paste the Spike contents CTRL+SHIFT+F3 Insert Special Characters: A field CTRL+F9 An AutoText entry ENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appears) A line break SHIFT+ENTER A page break CTRL+ENTER A column break CTRL+SHIFT+ENTER An optional hyphen CTRL+HYPHEN A non-breaking hyphen CTRL+SHIFT+HYPHEN A non-breaking space CTRL+SHIFT+SPACEBAR The copyright symbol ALT+CTRL+C The registered trademark symbol ALT+CTRL+R The trademark symbol ALT+CTRL+T An ellipsis ALT+CTRL+period Select Text and Graphics: NOTE: Select text by holding down SHIFT and pressing the key that moves the insertion point. One character to the right SHIFT+RIGHT ARROW One character to the left SHIFT+LEFT ARROW To the end of a word CTRL+SHIFT+RIGHT ARROW To the beginning of a word CTRL+SHIFT+LEFT ARROW To the end of a line SHIFT+END To the beginning of a line SHIFT+HOME One line down SHIFT+DOWN ARROW One line up SHIFT+UP ARROW To the end of a paragraph CTRL+SHIFT+DOWN ARROW To the beginning of a paragraph CTRL+SHIFT+UP ARROW One screen down SHIFT+PAGE DOWN One screen up SHIFT+PAGE UP To the end of a window ALT+CTRL+PAGE DOWN To the beginning of a document CTRL+SHIFT+HOME To include the entire document CTRL+A To a vertical block of text CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode To a specific location in a document F8+arrow keys; press ESC to cancel selection mode TIP: If you know the key combination to move the insertion point, you can select the text by using the same key combination while holding down SHIFT. For example, CTRL+RIGHT ARROW moves the insertion point to the next word, and CTRL+SHIFT+RIGHT ARROW selects the text from the insertion point to the beginning of the next word. Select Text and Graphics in a Table: Select the next cell's contents TAB Select the preceding cell's contents SHIFT+TAB Extend a selection to adjacent cells Hold down SHIFT and press an arrow key repeatedly Select a column Click in the column's top or bottom cell. Hold down SHIFT and press the UP ARROW or DOWN ARROW key repeatedly Extend a selection (or block) CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode Reduce the selection size SHIFT+F8 Select an entire table ALT+5 on the numeric keypad (with NUM LOCK off) Extend a Selection: Turn extend mode on F8 Select the nearest character F8, and then press LEFT ARROW or RIGHT ARROW Increase the size of a selection F8 (press once to select a word, twice to select a sentence, and so forth) Reduce the size of a selection SHIFT+F8 Turn extend mode off ESC Move the Insertion Point: One character to the left LEFT ARROW One character to the right RIGHT ARROW One word to the left CTRL+LEFT ARROW One word to the right CTRL+RIGHT ARROW One paragraph up CTRL+UP ARROW One paragraph down CTRL+DOWN ARROW One cell to the left (in a table) SHIFT+TAB One cell to the right (in a table) TAB Up one line UP ARROW Down one line DOWN ARROW To the end of a line END To the beginning of a line HOME To the top of the window ALT+CTRL+PAGE UP To the end of the window ALT+CTRL+PAGE DOWN Up one screen (scrolling) PAGE UP Down one screen (scrolling) PAGE DOWN To the top of the next page CTRL+PAGE DOWN To the top of the previous page CTRL+PAGE UP To the end of a document CTRL+END To the beginning of a document CTRL+HOME To a previous revision SHIFT+F5 To the location of the insertion point when the document was last closed SHIFT+F5 Move Around in a Table: Next cell in a row TAB Previous cell in a row SHIFT+TAB First cell in a row ALT+HOME Last cell in a row ALT+END First cell in a column ALT+PAGE UP Last cell in a column ALT+PAGE DOWN Previous row UP ARROW Next row DOWN ARROW Insert Paragraphs and Tab Characters in a Table: New paragraphs in a cell ENTER Tab characters in a cell CTRL+TAB Keys for Reviewing Documents ---------------------------- Insert a comment ALT+CTRL+M Turn revision marks on or off CTRL+SHIFT+E Go to the beginning of a comment CTRL+HOME Go to the end of a comment CTRL+END Keys for Performing a Mail Merge -------------------------------- Preview a mail merge ALT+SHIFT+K Merge a document ALT+SHIFT+N Print the merged document ALT+SHIFT+M Edit a mail-merge data document ALT+SHIFT+E Insert a merge field ALT+SHIFT+F Keys for Printing and Previewing Documents ------------------------------------------ Print a document CTRL+P Switch to Print Preview ALT+CTRL+I Move around the preview page when zoomed in Arrow keys Move by one preview page when zoomed out PAGE UP or PAGE DOWN Move to the first preview page when zoomed out CTRL+HOME Move to the last preview page when zoomed out CTRL+END Keys for Working with Fields ---------------------------- A DATE field ALT+SHIFT+D A LISTNUM field ALT+CTRL+L A PAGE field ALT+SHIFT+P A TIME field ALT+SHIFT+T An empty field CTRL+F9 Update linked information in a Word source document CTRL+SHIFT+F7 Update selected fields F9 Unlink a field CTRL+SHIFT+F9 Keys for Working with a Document Outline ---------------------------------------- Promote a paragraph ALT+SHIFT+LEFT ARROW Demote a paragraph ALT+SHIFT+RIGHT ARROW Demote to body text CTRL+SHIFT+N Move selected paragraphs up ALT+SHIFT+UP ARROW Move selected paragraphs down ALT+SHIFT+DOWN ARROW Expand text under a heading ALT+SHIFT+PLUS SIGN Collapse text under a heading ALT+SHIFT+MINUS SIGN Expand or collapse all text or headings ALT+SHIFT+A or the asterisk (*) key on the numeric keypad Hide or display character formatting The slash (/) key on the numeric keypad Show the first line of body text or all body text ALT+SHIFT+L Show all headings with the Heading 1 style ALT+SHIFT+1 Show all headings up to Heading n ALT+SHIFT+n Keys for Menus -------------- Show the shortcut menu SHIFT+F10 Make the menu bar active F10 Show the program icon menu (on the program title bar) ALT+SPACEBAR Select the next or previous command on the menu or submenu DOWN ARROW or UP ARROW (with the menu or submenu displayed) Select the menu to the left or right; or, with a submenu visible, switch between the main menu and the submenu LEFT ARROW or RIGHT ARROW Select the first or last command on the menu or submenu HOME or END Close the visible menu and submenu at the same time ALT Close the visible menu; or, with a submenu visible, close the submenu only ESC TIP: You can select any menu command on the menu bar or on a visible toolbar with the keyboard. Press ALT to select the menu bar. (To then select a toolbar, press CTRL+TAB; repeat until the toolbar you want is selected.) Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want. NOTE: The following shortcut is not in Help. Remove Items from menu (MRU, Commands, etc.) CTRL+ALT+Hyphen (-) Pointer turns to minus sign when keys are pressed, then open menu and click item to be removed. Keys for Toolbars ----------------- Make the menu bar active F10 Select the next or previous toolbar CTRL+TAB or CTRL+SHIFT+TAB Select the next or previous button or menu on the toolbar TAB or SHIFT+TAB (when a toolbar is active) Open the menu ENTER (when a menu on a toolbar is selected) Perform the action assigned to a button ENTER (when a button is selected) Enter text in a text box ENTER (when the text box is selected) Keys for Windows and Dialog Boxes --------------------------------- Switch to the next program ALT+TAB Switch to the previous program ALT+SHIFT+TAB Show the Windows Start menu CTRL+ESC Close the active document window CTRL+W Restore the active document window CTRL+F5 Switch to the next document window CTRL+F6 Switch to the previous document window CTRL+SHIFT+F6 Carry out the Move command (document icon menu, menu bar) CTRL+F7 Carry out the Size command (document icon menu, menu bar) CTRL+F8 Maximize the document window CTRL+F10 Select a folder in the Open or Save As dialog box (File menu) ALT+0 to select the folder list; arrow keys to select a folder Choose a toolbar button in the Open or Save As dialog box (File menu) ALT+ number (1 is the left most button, 2 is the next, and so on) Update the files visible in the Open or Save As dialog box (File menu) F5 Switch to the next tab in a dialog box CTRL+TAB or CTRL+PAGE DOWN Switch to the previous tab in a dialog box CTRL+SHIFT+TAB or CTRL+PAGE UP Move to the next option or option group TAB Move to the previous option or option group SHIFT+TAB Move between options in the selected drop-down list box or between some options in a group of options Arrow keys Perform the action assigned to the selected button; select or clear the check box SPACEBAR Move to the option by the first letter in the option name in a drop-down list box Letter key for the first letter in the option name you want (when a drop- down list box is selected) Select the option or select or clear the check box by the letter underlined in the option name ALT+ letter key Open a drop-down list box ALT+DOWN ARROW (when a drop-down list box is selected) Close a drop-down list box ESC (when a drop-down list box is selected) Perform the action assigned to the default button in the dialog box ENTER Cancel the command and close the dialog box ESC Move to the beginning of the entry HOME Move to the end of the entry END Move one character to the left or right LEFT ARROW or RIGHT ARROW Move one word to the left or right CTRL+LEFT ARROW or CTRL+RIGHT ARROW Select from the insertion point to the beginning of the entry SHIFT+HOME Select from the insertion point to the end of the entry SHIFT+END Select or deselect one character to the left SHIFT+LEFT ARROW Select or deselect one character to the right SHIFT+RIGHT ARROW Select or deselect one word to the left CTRL+SHIFT+LEFT ARROW Select or deselect one word to the right CTRL+SHIFT+RIGHT ARROW Keys for Working with Web Pages ------------------------------- Insert a hyperlink CTRL+K Go back one page ALT+LEFT ARROW Go forward one page ALT+RIGHT ARROW Refresh F9 Keys for Working with Cross-References, Footnotes, and Endnotes --------------------------------------------------------------- Mark a table of contents entry ALT+SHIFT+O Mark a table of authorities entry ALT+SHIFT+I Mark an index entry ALT+SHIFT+X Insert a footnote ALT+CTRL+F Insert an endnote ALT+CTRL+E Keys for Using the Office Assistant ----------------------------------- Make the Office Assistant balloon active ALT+F6 Select a Help topic from the topics the Office Assistant displays ALT+number (1 is the first topic, 2 is the second, and so on) Select a Help topic from the topics the Office Assistant shows ALT+ number (1 is the first topic, 2 is the second, and so on) See more Help topics ALT+DOWN ARROW See previous Help topics ALT+UP ARROW Close an Office Assistant message ESC Get Help from the Office Assistant F1 Display the next tip ALT+N Display the previous tip ALT+B Close tips ESC Show or hide the Office Assistant in a wizard TAB to select the Office Assistant button; SPACEBAR to show the Assistant or turn off Help with the wizard For more information about keyboard shortcuts, click the Office Assistant, type "Shortcut Keys," click Search, and then click to view "Shortcut Keys." NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Word Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base: Q120802 Office: How to Add/Remove a Single Office Program or Component Additional query words: 97 8.0 keyboard ====================================================================== Keywords : kbualink97 kbfaq Technology : kbWordSearch kbWord97 kbWord97Search kbZNotKeyword2 Version : WINDOWS:97 Issue type : kbinfo ============================================================================= THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY. Copyright Microsoft Corporation 2000.