DOCUMENT:Q182057 14-NOV-2000 [word97] TITLE :WD97: Merging Documents vs. Comparing Documents PRODUCT :Word 97 for Windows PROD/VER:WINDOWS:97 OPER/SYS: KEYWORDS:kbdta kbproof word97 ====================================================================== ------------------------------------------------------------------------------- The information in this article applies to: - Microsoft Word 97 for Windows ------------------------------------------------------------------------------- SUMMARY ======= In earlier versions of Microsoft Word, you could compare two versions of a document and "mark" the differences (Compare Documents). In Word 97, you can merge the tracked changes from several copies of a document into one document (Merge Documents). The Compare Documents and Merge Documents commands are quite different, but may be confused because of the location of the commands and their names. This article contains a brief explanation of their differences. MORE INFORMATION ================ Compare Documents ----------------- The Compare Documents command marks all of the differences between two documents, using the current Track Changes settings. To compare documents, follow these steps: 1. Start Word, and open one of the documents for comparison (normally the most recent or current document). 2. On the Tools menu, point to Track Changes and click Compare Documents. NOTE: There should be no tracked changes in either document at the start of the process. 3. In the "Select File to Compare With Document" dialog box, select the file to be compared with the current file. 4. Click Open. Unique text in the open document (text that does not appear in the other document) is marked as inserted or new text. Unique text in the file selected to compare with the open document is marked as deleted text. Merge Documents --------------- The Merge Documents command merges tracked changes in several copies of the same document. After you have edited each copy of the document, you can merge all of the tracked changes into one document for final editing. NOTE: To track changes in each copy of the document, point to Track Changes on the Tools menu, click Highlight Changes, and then click to select the "Track changes while editing" check box. To merge marked changes, follow these steps: 1. Open one of the documents containing tracked changes. 2. On the Tools menu, click Merge Documents. 3. In the "Select File to Merge Into Current Document" dialog box, select a document containing tracked changes to be merged, and click Open. All of the tracked changes are now in the open document. Repeat steps 2-3 until you have merged tracked changes from all document copies. NOTE: If there are any differences in the documents that have not been marked as tracked changes (unmarked changes) the merge stops at that point and Word displays the message: The merged documents contain unmarked changes. Do you want to merge up to the first untracked change? If you click OK, Word merges only up to the first unmarked change and highlights it (selects it). Word does not add new material that is not marked as inserted text. If you click Cancel, Word cancels the merge. At this point you can either compare these documents using the Compare Documents command, or mark all differences between the copies as tracked changes, to successfully complete the merge. Additional query words: ====================================================================== Keywords : kbdta kbproof word97 Technology : kbWordSearch kbWord97 kbWord97Search kbZNotKeyword2 Version : WINDOWS:97 Issue type : kbhowto ============================================================================= THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY. Copyright Microsoft Corporation 2000.