DOCUMENT:Q171333 14-NOV-2000 [word97] TITLE :WD97: Skip Numbering and Stop Numbering Not on Shortcut Menu PRODUCT :Word 97 for Windows PROD/VER:WINDOWS:97 OPER/SYS: KEYWORDS:kbui word97 kbnumbering ====================================================================== ------------------------------------------------------------------------------- The information in this article applies to: - Microsoft Word 97 for Windows ------------------------------------------------------------------------------- SYMPTOMS ======== When you right-click on a numbered paragraph in Microsoft Word 97, the Skip Numbering and Stop Numbering commands are no longer available on the shortcut menu. This is a change from earlier versions of Word, in which these options are available on the shortcut menu. CAUSE ===== This behavior is by design. The Skip Numbering and Stop Numbering commands are no longer needed because the Numbering button on the Formatting toolbar provides equivalent functionality. WORKAROUND ========== How to Remove Numbering from a Numbered Item -------------------------------------------- To perform the equivalent of the Skip Numbering command, use either of the following methods: 1. Place the insertion point within the numbered item. 2. On the Formatting toolbar, click Numbering to remove the number. -or- 3. Place the insertion point at the beginning of the numbered item. 4. Press BACKSPACE to remove the number. Word removes both the number and the indent from the paragraph. To retain the indent, place the insertion point at the beginning of the paragraph and press TAB. How to Stop the Numbering of Numbered Items ------------------------------------------- To perform the equivalent of the Stop Numbering command, follow these steps: 1. Remove the numbering from the chosen item as described in the "How To Remove Numbering from a Numbered Item" section of this article. 2. Right-click the numbered item for which you want to change numbering. 3. On the shortcut menu, click Bullets and Numbering. 4. Click to select Restart Numbering. -or- To specify a starting number other than one, click Customize, change the Start At number, and then click OK. How to Add the Skip Numbering Command to the Shortcut Menu ---------------------------------------------------------- You can add the Skip Numbering command to the shortcut menu for numbered paragraphs. To do this, follow these steps: 1. On the Tools menu, click Customize. 2. On the Toolbars tab, scroll to the bottom of the list and click to select the Shortcut Menus check box. NOTE: A Shortcut Menus toolbar is displayed. 3. Click the Commands tab. 4. Under Categories, click to select All Commands. 5. Under Commands, click to select SkipNumbering, and then drag SkipNumbering to the Text menu on the Shortcut Menus toolbar. In the Text menu, point to Lists and then drop SkipNumbering into position on the shortcut menu. NOTE: Because Word may not always use the Lists shortcut menu, you may also want to add SkipNumbering to the Spelling shortcut menu. 6. In the Customize dialog box, click Close. For additional information about customizing the toolbars, please see the following article in the Microsoft Knowledge Base: Q163547 WD97: How to Create Custom Toolbars and Toolbar Buttons MORE INFORMATION ================ In earlier versions of Word, the Stop Numbering command (RemoveBulletsNumbers) removes numbering from the selected paragraphs, and then restarts numbering at one for the next numbered paragraph. In Word 97, the equivalent command does not restart numbering at one, but continues the previous numbering sequence. REFERENCES ========== For additional information about numbering, please see the following articles in the Microsoft Knowledge Base: Q159943 WD97: General Information About Bullets and Numbering Q162895 WD97: How to Use the ListNum Field in Word Or, click the Office Assistant, type "numbering" (without the quotation marks), click Search, and then click one of the topics. NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Word Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base: Q120802 Office: How to Add/Remove a Single Office Program or Component Additional query words: 8.0 ====================================================================== Keywords : kbui word97 kbnumbering Technology : kbWordSearch kbWord97 kbWord97Search kbZNotKeyword2 Version : WINDOWS:97 Issue type : kbprb ============================================================================= THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY. Copyright Microsoft Corporation 2000.