WD97: Versions Lost When Using Send to Mail Recipient

ID: Q168632

The information in this article applies to:

SYMPTOMS

When you use the Send To command on the File menu to send a Word document containing multiple versions to a mail recipient, all previously saved versions are lost in the mailed document.

WORKAROUND

To work around this problem, insert the Word document into the mail message as an attachment. Do not use the Send To command on the File menu in Word.

To Attach the Word Document to a Mail Message

In Microsoft Exchange or Microsoft Outlook 97:

1. On the Compose menu, click New Message (Exchange), or click New Mail 

   Message (Outlook).
2. Click the message area of the mail message.

3. On the Insert menu, click File.

4. Click the Word document or file you want to send as an attachment. Under 

   Insert As, click Attachment, and then click OK.
Your Word document or file will now appear as an icon in your mail message.

STATUS

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article.

MORE INFORMATION

As you are typing your document, you may want to keep various drafts of the text. Each draft is a version of your final work. Many writers and editors retain each version of their work as a reference. In Word 97, you can keep a copy of the different versions within your document.

To Save the Current Version of Your Document

1. On the File menu, click Versions.

2. Click Save Now.

3. In the Save Version dialog box, type any comments you want saved with 

   the current version of your document, and then click OK.

   NOTE: If you have not previously saved your document, you will be
   prompted to save it. In the Save As dialog box, select the folder you
   want to save your document in, enter the file name, and then click OK.

To Open a Previous Version of Your Document

1. On the File menu, click Versions.

2. Under Existing Versions, click a version of your document, and then 

   click Open.
For more information about how to use versions, click the Office Assistant, type "What are versions?," click Search, and then click to view "Review version information for a file" or "Delete one or more versions of a document."

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Microsoft Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base: 

   ARTICLE-ID: Q120802
   TITLE     : Office: How to Add/Remove a Single Office
               Program or Component

REFERENCES

"Running Microsoft Word 97," Microsoft Press, Chapter 13, "Handling a Manual", pages 630-632

Additional query words: 8.0 versioning revisions revise edited copy 

Keywords          : kbusage kbdta word97 
Version           : 97
Platform          : WINDOWS
Issue type        : kbbug

Last Reviewed: December 18, 1998