WD98: Character Formatting Keyboard Commands in MacWord

Last reviewed: February 17, 1998
Article ID: Q177184
The information in this article applies to:
  • Microsoft Word 98 Macintosh Edition

SUMMARY

This article contains a list of keyboard shortcuts available in Microsoft Word 98 Macintosh Edition. This list is a compilation of the individual keyboard shortcut lists available in Word Help.

NOTE: Shortcut keys mentioned in the Help topics, menus, and dialog boxes refer to the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard. If you are using keyboard layout different from the version of Word you are using, you may have to make adjustments when using shortcut keys.

MORE INFORMATION

Function Key Shortcuts

                                                         OPTION   COMMAND
                 SHIFT     CONTROL   OPTION    COMMAND   +SHIFT   +SHIFT
 KEY  Key only   +Key       +Key      +Key      +Key      +Key     +Key
 --------------------------------------------------------------------------
 F1   Edit Undo
 --------------------------------------------------------------------------
 F2   Edit Copy  Copy                           File Print
                 Text                           Preview
 --------------------------------------------------------------------------
 F3   Edit Copy  Change               Create    Spike              Insert
                 Case                 AutoText                     Spike
 --------------------------------------------------------------------------
 F4   Edit Paste                                Close              Repeat
                                                Active             Find
                                                Document
 --------------------------------------------------------------------------
 F5   Go To      Go         Restore             Document           Edit
      command    Back       the                 Restore            Bookmark
      (Edit                 document
      menu)                 window
                            size
 --------------------------------------------------------------------------
 F6   Other      Other      Go to     Go to               Go to    Go to
      Pane       Pane       the       the                 the      the
                            next      next                previous previous
                            window    window              window   window
 --------------------------------------------------------------------------
 F7   Tools      Tools                Next                         Update
      Proofing   Thesaurus            Misspelling                  Source
 --------------------------------------------------------------------------
 F8   Extend a   Shrink a             Tools                        Column
      selection  selection            Macro                        Select
 --------------------------------------------------------------------------
 F9   Update     Switch               View      Insert
      selected   between              Field     Field
      fields     a field              Codes     Character
                 code and
                 its result
 --------------------------------------------------------------------------
 F10  Activate                                                    WW2
      the menu                                                    Ruler
      bar                                                         Mode
 --------------------------------------------------------------------------
 F11  Go to      Go to                View      Lock              Unlock
      the next   the                  VB Code   fields            fields
      field      previous
                 field
 --------------------------------------------------------------------------
 F12  Save As
      command
      (File
      menu)
 --------------------------------------------------------------------------

Keys for Working with Documents

 Create a new document                            COMMAND+N
 Open a document                                  COMMAND+O
 Print a document                                 COMMAND+P
 Close a document                                 COMMAND+W
 Split a document                                 OPTION+COMMAND+S
 Save a document                                  COMMAND+S
 Save a document with a different name            F12
 Quit Word                                        COMMAND+Q

 Find text, formatting, and special items         COMMAND+F
 Repeat find                                      OPTION+COMMAND+Y
 Replace text, specific formatting,
    and special items                             COMMAND+H
 Go to a page, bookmark, footnote, table,
    comment, graphic, or other location           COMMAND+G
 Go back to a page, bookmark, footnote, table,
    comment, graphic, or other location           OPTION+COMMAND+Z
 Browse a document                                OPTION+COMMAND+HOME

 Cancel an action                                 COMMAND+ESC
 Undo an action                                   COMMAND+Z
 Redo or repeat an action                         COMMAND+Y

 Switch to page layout view                       OPTION+COMMAND+P
 Switch to outline view                           OPTION+COMMAND+O
 Switch to normal view                            OPTION+COMMAND+N
 Move between a master document
    and its subdocuments                          CONTROL+\
 Activate Thesaurus                               SHIFT+OPTION+R or
                                                  SHIFT+F7
 View VB Code                                     OPTION+F11
 Word 5 Menus                                     CONTROL+5 or
                                                  CONTROL+8
 Toggle Track Changes for active document         COMMAND+SHIFT+E
 Insert Annotation                                COMMAND+OPTION+A


Keys for Formatting Characters and Paragraphs

 Format Characters:

 Format font                                      COMMAND+D
 Change the font                                  COMMAND+SHIFT+F
 Change the font size                             COMMAND+SHIFT+P
 Increase the font size                           COMMAND+SHIFT+>
 Decrease the font size                           COMMAND+SHIFT+<
 Increase the font size by 1 point                COMMAND+]
 Decrease the font size by 1 point                COMMAND+[

 Change the formatting of characters
    (Font command, Format menu)                   COMMAND+D
 Change the case of letters                       SHIFT+F3 or
                                                  COMMAND+OPTION+C
 Format letters as all capitals                   COMMAND+SHIFT+A
 Apply bold formatting                            COMMAND+B
 Apply an underline                               COMMAND+U
 Underline words but not spaces                   COMMAND+SHIFT+W
 Double-underline text                            COMMAND+SHIFT+D
 Apply hidden text formatting                     COMMAND+SHIFT+H
 Apply italic formatting                          COMMAND+I
 Format letters as small capitals                 COMMAND+SHIFT+K
 Apply subscript formatting
    (automatic spacing)                           COMMAND+EQUAL SIGN
 Apply superscript formatting
    (automatic spacing)                           COMMAND+SHIFT+PLUS SIGN
 Remove manual character formatting               CONTROL+SPACEBAR or
                                                  COMMAND+SHIFT+Z
 Change the selection to Symbol font              COMMAND+SHIFT+Q
 Copy formats                                     COMMAND+SHIFT+C
 Paste formats                                    COMMAND+SHIFT+V

 Format Paragraphs:

 Format Paragraph dialog box                      COMMAND+OPTIONS+M
 Single-space lines                               COMMAND+1
 Double-space lines                               COMMAND+2
 Set 1.5-line spacing                             COMMAND+5
 Add one-line spacing preceding a paragraph       COMMAND+0 (zero--not
                                                    numeric keyboard)
 Remove one-line spacing preceding a paragraph    COMMAND+0 (zero--not
                                                    numeric keyboard)
 Center a paragraph                               COMMAND+E
 Justify a paragraph                              COMMAND+J
 Left align a paragraph                           COMMAND+L
 Right align a paragraph                          COMMAND+R
 Indent a paragraph from the left                 COMMAND+M
 Remove a paragraph indent from the left          COMMAND+SHIFT+M
 Create a hanging indent                          COMMAND+T
 Reduce a hanging indent                          COMMAND+SHIFT+T
 Remove paragraph formatting                      OPTION+COMMAND+Q

 Apply a style                                    COMMAND+SHIFT+S
 Start AutoFormat                                 OPTION+COMMAND+K
 Apply the Normal style                           COMMAND+SHIFT+N or
                                                  OPTION+SHIFT+CLEAR
 Apply the Heading 1 style                        OPTION+COMMAND+1
 Apply the Heading 2 style                        OPTION+COMMAND+2
 Apply the Heading 3 style                        OPTION+COMMAND+3
 Apply the List style                             COMMAND+SHIFT+L
 Autoformat a document                            COMMAND+OPTION+K

Keys for Editing and Moving Text and Graphics

 Delete Text and Graphics:

 Delete one character to the left                 DELETE
 Delete one word to the left                      COMMAND+DEL
 Delete one character to the right                DELETE(FORWARD)
 Delete one word to the right                     COMMAND+DELETE(FORWARD)
                                               or COMMAND+OPTION+G
 Cut selected text to the Clipboard               COMMAND+X
 Undo the last action                             COMMAND+Z
 Edit Bookmark                                    COMMAND+SHIFT+F5

 Copy and Move Text and Graphics:

 Copy text or graphics                            COMMAND+C
 Move text or graphics                            F2 (then move the
                                                  insertion point and
                                                  press ENTER)
 Create AutoText                                  OPTION+F3
 Paste the Clipboard contents                     COMMAND+V
 Deletes a selection and adds it to the
    Spike AutoText Contents                       COMMAND+F3
 Paste the Spike contents
    and empties the Spike AutoText Contents       COMMAND+SHIFT+F3

 Insert Special Characters:

 A field                                          COMMAND+F9
 A line break                                     SHIFT+RETURN
 A page break                                     SHIFT+ENTER
 A Section break                                  COMMAND+ENTER
 A column break                                   COMMAND+SHIFT+RETURN
 An optional hyphen                               COMMAND+HYPHEN
 A non-breaking hyphen                            COMMAND+SHIFT+HYPHEN
 A non-breaking space                             CONTROL+SHIFT+SPACEBAR

 Select Text and Graphics:

 NOTE: Select text by holding down SHIFT and pressing the key that moves
 the insertion point.

 One character to the right                       SHIFT+RIGHT ARROW
 One character to the left                        SHIFT+LEFT ARROW
 To the end of a word                             COMMAND+SHIFT+RIGHT ARROW
 To the beginning of a word                       COMMAND+SHIFT+LEFT ARROW
 To the end of a line                             SHIFT+END
 To the beginning of a line                       SHIFT+HOME
 One line down                                    SHIFT+DOWN ARROW
 One line up                                      SHIFT+UP ARROW
 To the end of a paragraph                        COMMAND+SHIFT+DOWN ARROW
 To the beginning of a paragraph                  COMMAND+SHIFT+UP ARROW
 One screen down                                  SHIFT+PAGE DOWN
 One screen up                                    SHIFT+PAGE UP
 To the end of a window                           OPTION+COMMAND+PAGE DOWN
 To the beginning of a document                   COMMAND+SHIFT+HOME
 To include the entire document                   COMMAND+A
 To a vertical block of text                      COMMAND+SHIFT+F8, and
                                                  then use the arrow keys;
                                                  press ESC to cancel
                                                  selection mode
 To a specific location in a document             F8+arrow keys; press ESC
                                                  to cancel selection mode

 Select Text and Graphics in a Table:

 Select Table                                     COMMAND+OPTION+T or
                                                  OPTION+CLEAR
 Select the next cell's contents                  TAB
 Select the preceding cell's contents             SHIFT+TAB
 Extend a selection to adjacent cells             Hold down SHIFT and press
                                                  an arrow key repeatedly
 Select a column                                  Click in the column's top
                                                  or bottom cell. Hold down
                                                  SHIFT and press the UP
                                                  ARROW or DOWN ARROW key
                                                  repeatedly
 Extend a selection (or block)                    COMMAND+SHIFT+F8, and
                                                  then use the arrow keys;
                                                  press ESC to cancel
                                                  selection mode
 Reduce the selection size                        SHIFT+F8
 Select an entire table                           OPTION+5 on the numeric
                                                  keypad (with NUM LOCK
                                                  off)

 Extend a Selection:

 Turn extend mode on                              F8
 Select the nearest character                     F8, and then press the
                                                  LEFT ARROW or RIGHT ARROW
                                                  key
 Increase the size of a selection                 F8 (press once to select
                                                  a word, twice to select a
                                                  sentence, and so forth)
 Reduce the size of a selection                   SHIFT+F8
 Turn extend mode off                             ESC

 Move the Insertion Point:

 One character to the left                        LEFT ARROW
 One character to the right                       RIGHT ARROW
 One word to the left                             COMMAND+LEFT ARROW
 One word to the right                            COMMAND+RIGHT ARROW
 One paragraph up                                 COMMAND+UP ARROW
 One paragraph down                               COMMAND+DOWN ARROW
 One cell to the left (in a table)                SHIFT+TAB
 One cell to the right (in a table)               TAB
 Up one line                                      UP ARROW
 Down one line                                    DOWN ARROW
 To the end of a line                             END
 To the beginning of a line                       HOME
 To the top of the window                         OPTION+COMMAND+PAGE UP
 To the end of the window                         OPTION+COMMAND+PAGE DOWN
 Up one screen (scrolling)                        PAGE UP
 Down one screen (scrolling)                      PAGE DOWN
 To the top of the next page                      COMMAND+PAGE DOWN
 To the top of the previous page                  COMMAND+PAGE UP
 To the end of a document                         COMMAND+END
 To the beginning of a document                   COMMAND+HOME

 Move Around in a Table:

 Next cell in a row                               TAB
 Previous cell in a row                           SHIFT+TAB
 First cell in a row                              OPTION+HOME
 Last cell in a row                               OPTION+END
 First cell in a column                           OPTION+PAGE UP
 Last cell in a column                            OPTION+PAGE DOWN
 Previous row                                     UP ARROW
 Next row                                         DOWN ARROW

 Insert Paragraphs and Tab Characters in a Table:

 Insert rows into a table                         COMMAND+CONTROL+V
 New paragraphs in a cell                         ENTER or RETURN or
                                                  CONTROL+OPTION+M
 Tab characters in a cell                         CONTROL+TAB

Keys for Reviewing Documents

 Turn revision marks on or off                    COMMAND+SHIFT+E
 Go to the beginning of a comment                 COMMAND+HOME
 Go to the end of a comment                       COMMAND+END

Keys for Performing a Mail Merge

 A mail merge check                               CONTROL+SHIFT+K
 Merge to a new document                          CONTROL+SHIFT+N
 Print the merged document                        CONTROL+SHIFT+M
 Edit a mail-merge data document                  CONTROL+SHIFT+E
 Insert a merge field                             CONTROL+SHIFT+F

Keys for Printing and Previewing Documents

 Print a document                                 COMMAND+P
 Switch to Print Preview                          OPTION+COMMAND+I
 Move around the preview page when zoomed in      Arrow keys
 Move by one preview page when zoomed out         PAGE UP or PAGE DOWN
 Move to the first preview page when zoomed out   COMMAND+HOME
 Move to the last preview page when zoomed out    COMMAND+END

Keys for Working with Fields

 A DATE field                                     CONTROL+SHIFT+D
 A LISTNUM field                                  OPTION+COMMAND+L
 A PAGE field                                     CONTROL+SHIFT+P
 A TIME field                                     CONTROL+SHIFT+T
 An empty field                                   COMMAND+F9
 Lock field                                       COMMAND+F11 or
                                                  COMMAND+3
 Unlock field                                     COMMAND+SHIFT+F11 or
                                                  COMMAND+4
 Update linked information in a Word
    source document                               COMMAND+SHIFT+F7
 Update selected fields                           F9
 Unlink a field                                   COMMAND+SHIFT+F9
 Next field                                       F11
 Previous field                                   SHIFT+F11

Keys for Working with a Document Outline

 Promote a paragraph                              OPTION+SHIFT+LEFT ARROW
 Demote a paragraph                               OPTION+SHIFT+RIGHT ARROW
 Move selected paragraphs up                      OPTION+SHIFT+UP ARROW
 Move selected paragraphs down                    OPTION+SHIFT+DOWN ARROW
 Expand text under a heading                      CONTROL+SHIFT+PLUS SIGN
 Collapse text under a heading                    CONTROL+SHIFT+MINUS SIGN
 Expand or collapse all text or headings          CONTROL+SHIFT+A
 Show the first line of body text
    or all body text                              CONTROL+SHIFT+L
 Show all headings with the Heading 1 style       CONTROL+SHIFT+1
 Show all headings up to Heading n                CONTROL+SHIFT+n (n=1-9)

Keys for Menus

 Show the shortcut menu                           SHIFT+F10
 Make the menu bar active                         F10
 Select the next or previous command
    on the menu or submenu                        DOWN ARROW or UP ARROW
                                                  (with the menu or submenu
                                                  displayed)
 Select the menu to the left or right; or,
    with a submenu visible, switch between
    the main menu and the submenu                 LEFT ARROW or RIGHT ARROW

Keys for Macintosh Operating System Dialog Boxes

 Switch to the next program                       COMMAND+TAB
 Switch to the previous program                   COMMAND+SHIFT+TAB
 Close the active document window                 COMMAND+W
 Restore the active document window               COMMAND+F5
 Switch to the next document window               COMMAND+F6
 Switch to the previous document window           COMMAND+SHIFT+F6
 Close active pane                                CONTROL+SHIFT+C

 Switch to the next tab in a dialog box           CONTROL+TAB or
                                                  CONTROL+PAGE
                                                  DOWN
 Switch to the previous tab in a dialog box       CONTROL+SHIFT+TAB or
                                                  CONTROL+PAGE UP
 Move to the next option or option group          TAB
 Move to the previous option or option group      SHIFT+TAB
 Move between options in the selected drop-down
    list box or between some options
    in a group of options                         Arrow keys
 Perform the action assigned to the selected
    button; select or clear the check box         RETURN
 Move to the option by the first letter in the
    option name in a drop-down list box           Letter key for the first
                                                  letter in the option name
                                                  you want (when a drop-
                                                  down list box is
                                                  selected)
 Select the option or select or clear the
    check box by the letter underlined
    in the option name                            COMMAND+ letter key
                                                  list box is selected)
 Perform the action assigned to the default
    button in the dialog box                      RETURN
 Cancel the command and close the dialog box      ESC

 Move to the beginning of the entry               HOME
 Move to the end of the entry                     END
 Move one character to the left or right          LEFT ARROW or
                                                  RIGHT ARROW
 Move one word to the left or right               COMMAND+LEFT ARROW or
                                                  COMMAND+RIGHT ARROW
 Select from the insertion point to the
    beginning of the entry                        SHIFT+HOME
 Select from the insertion point to the end
    of the entry                                  SHIFT+END
 Select or deselect one character to the left     SHIFT+LEFT ARROW
 Select or deselect one character to the right    SHIFT+RIGHT ARROW
 Select or deselect one word to the left          COMMAND+SHIFT+LEFT ARROW
 Select or deselect one word to the right         COMMAND+SHIFT+RIGHT ARROW

Keys for Working with Web Pages

 Insert a hyperlink                               COMMAND+K
 Go back one page                                 OPTION+LEFT ARROW
 Go forward one page                              OPTION+RIGHT ARROW
 Refresh                                          F9

Keys for Working with Cross-References, Footnotes, and Endnotes

 Mark a table of contents entry                   COMMAND+OPTION+SHIFT+O
 Mark a table of authorities entry                COMMAND+OPTION+SHIFT+I
 Mark an index entry                              COMMAND+OPTION+SHIFT+X
 Insert a footnote                                OPTION+COMMAND+F
 Insert an endnote                                OPTION+COMMAND+E

For more information about keyboard shortcuts, click the Office Assistant, type "Shortcut Keys," click Search, and then click to view the "Shortcut Keys" topic.

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Word Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q120802
   TITLE     : Office: How to Add/Remove a Single Office
               Program or Component

For additional information about this situation in earlier versions of Word, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q27356
   TITLE     : WD: Character Formatting Keyboard Commands


Additional query words:
Keywords : macword98 kbui kbfaq
Version : MACINTOSH:98
Platform : MACINTOSH
Issue type : kbref kbinfo


THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY.

Last reviewed: February 17, 1998
© 1998 Microsoft Corporation. All rights reserved. Terms of Use.