WD98: How to Create a Fold-Over Booklet

• Microsoft Word 98 Macintosh Edition

SUMMARY

This article describes three methods to create a document that, when printed, you can fold in half to give the appearance of a book; that is, the first page is numbered "page 1," the inside page is numbered "page 2," and so on.

MORE INFORMATION

The image below is an example of how a fold-over booklet would appear. It is printed on regular 8.5-by-11-inch paper. Then, the pages are folded in half to simulate a book.

    -----------    -----------    _
   | p2        |  |     .  p3 |   |
   |     .     |  |     .     |   |
   |     .     |  |     .     |   |
   |     .     |  |     .     |   | 8.5 inches
   |     .     |  |     .     |   |
   |     .     |  |     .     |   |
   |     .     |  |     .     |   |
    -----------    -----------    -
   |__________________________|
   |         11 inches        |

Method 1: Manually Configure Document Layout

To set up the document and manually configure the layout, follow these steps:

1. On the File menu, click Open and open the document you want to print as a fold-over booklet.

2. On the Format menu, click Document and enter the following settings:

   a. Change all four margins to 0.5.

   b. In the Gutter box, type 5.5. (For a larger inside margin, enter a

         larger number here.)
   

   c. Click the Layout tab, and under Headers And Footers, click to select

         the "Different odd and even" check box.
   

   d. Click OK.

3. Set up the page numbers:

   a. On the View menu, click Header And Footer. Place the insertion point

         in the header or the footer where you want the page numbering
         displayed.
   

   b. On the Header And Footer toolbar, click the Show Next button to move

         to the Even Page Header or Even Page Footer.
   

   c. On the Header And Footer toolbar, click the Insert Page Number

         button.
   

   d. On the Header And Footer toolbar, click the Show Previous button to

         move to the Odd Page Header or Odd Page Footer.
   

   e. On the Formatting toolbar, click the Align Right button.

   f. On the Header and Footer toolbar, click the Insert Page Number

         button.
   

Printing the Booklet:

To print the booklet, follow these steps:

1. Determine how much paper will be needed, as follows:

   a. Move to the last page of the document and click Print Preview on

         the File menu. Immediately click the Close button to force Word to
         repaginate the document.
   

         NOTE: The lower-left corner of the window displays the number
         of the page you are looking at. Because you are on the last page,
         this is the total number of pages in the document.
   

   c. Divide the number of pages by four. If the answer is not an even

         number, drop the remainder and add one to the final answer.
   

         For example, in a 10-page document:
   

         10 / 4 = 2  Drop the remainder and add 1 to the answer.
   

          2 + 1 = 3  Three pieces of paper are needed to print the document.
   

         For example, in a 3-page document:
   

          3 / 4 = 1  At least one piece of paper is needed for any document
                     with four or fewer pages.
   
   

2. On the File Menu, click Print.

3. Under Paper Source, click Manual Feed in the All Pages From list.

   NOTE: The Print dialog box differs for various printer drivers and versions of the operating system. If you are using a version of the Macintosh operating system earlier than 8.0, under Paper Source, click Manual Feed in the "From" list.

4. Click the Print button to print the even side of the pages as follows:

   a. Feed the first sheet of paper through the printer.

   b. Take the same piece of paper and feed it through again, making sure

         that the blank side of the paper is facing up, and that the edge with
         the printing is going into the printer first.
   

   c. Set that sheet of paper aside, and repeat steps a and b with the

         next sheet of paper. Continue doing this until all the sheets have
         been used.
   

   NOTE: If the document contains four or fewer pages, continue on to the next step.

   When all the sheets of paper have gone through once, print the second- half of the booklet.

5. To print the opposite (odd) side of the pages, follow these steps:

   a. Starting with the last sheet to be printed, feed it into the printer

         with the even-numbered page facing up, and the printed edge going
         into the printer first.
   

   b. Then, feed that page through again, this time with the odd-numbered

         page facing up, and the printed edge going into the printer last.
   

6. Fold the document.

Method 2: Linked Text Boxes

You may easily layout a booklet by using a new feature in Word 98 called linked text boxes. Linked text boxes are two or more text boxes formatted such that the text flows from one text box to the next.

You could create two text boxes per page, corresponding to each page of the pamphlet. You can then link the text box for page 1 of the pamphlet to the text box for page 2 of the pamphlet, and so on for each page of the pamphlet. Once this is done, you can start typing in text box 1, and your text will automatically flow into the correct text boxes (pamphlet pages) as needed.

For more information about linked text boxes, click Contents And Index on the Help menu (or on the Balloon Help menu if you are using a version of the Macintosh operating system earlier than 8.0), click the Index button in Word Help, type the following text

   linked text boxes, creating

For more general information about text boxes, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q181233
   TITLE     : WD98: General Information about Text Boxes and Frames in
               Word 98

Method 3: Third-Party Software

There is one third-party program that reportedly works with Word 98 Macintosh Edition that can print a booklet.

ClickBook works with most Microsoft applications for the Macintosh. It sets up another printer driver and reformats documents as they spool to the printer. The actual document files aren't reformatted.

Contact Information:

   ClickBook
   by Blue Squirrel Corporation
   Hours: Monday through Friday, from 9 a.m. until 6 p.m. Eastern Time.
   Support options:
   Phone (813) 725-2755
   Fax   (813) 726-6922
   Sales (800) 403-0925


   http://www.bluesquirrel.com/clickbook/cbmacfaq.html

MORE INFORMATION

The third-party contact information included in this article is provided to help you find the technical support you need. This contact information is subject to change without notice. Microsoft in no way guarantees the accuracy of this third-party contact information.

The third-party products discussed here are manufactured by vendors independent of Microsoft; we make no warranty, implied or otherwise, regarding these products' performance or reliability.