WD98: How to Create an X of Y Page Numbering Scheme for Sections

• Microsoft Word 98 Macintosh Edition

SUMMARY

This article describes how you can create a Page X of Y numbering scheme in the following format:

   <Page Number> of <Total Number of Pages in Section>

MORE INFORMATION

Use any of the following methods to create a Page X of Y numbering scheme.

Method 1: Insert AutoText

To use the AutoText entry "Page X of Y," follow these steps:

1. On the View menu, click Header and Footer.

2. On the Header and Footer toolbar, click the Insert AutoText drop-down arrow, and then click "Page X of Y."

Method 2: Use Page and SectionPages Fields

To add "Page {Page} of {SectionPages}" to your document, follow these steps:

1. On the View menu, click Header and Footer.

2. On the Insert menu, click Field.

3. Under Categories, click (All). Under Field Names, click Page, and then click OK.

4. Immediately press the SPACEBAR once. Type "of" (without the quotation marks) and press the SPACEBAR again.

5. On the Insert menu, click Field.

6. Under Categories, click (All). Under Field Names, click SectionPages, and then click OK.

   ARTICLE-ID: Q155199
   TITLE     : WD: How to Create Two Page Numbering Schemes in One Document

Method 3: Use the PageRef Field

Use the PageRef field to obtain the number of pages in the current section.

Page numbering starts at 1 for each section, and the PageRef field yields the number of pages in each section. Page numbering appears as "Page X of Y" on each page, where X is the current page in the current section, and Y is the number of pages in the current section.

1. On the View menu, click Header and Footer.

2. On the Insert menu, click Page Numbers.

3. Select the Position and Alignment settings that you want, and then click Format.

4. Under Page Numbering, click Start At (1 should appear in the Start At box), and then click OK twice.

5. Repeat the following instructions in each section of your document to insert a bookmark at the end of the section:

       a. Select some text at the end of the last page of the section.
   

       b. On the Insert menu, click Bookmark.
   

       c. Type a Bookmark Name, and then click Add.
   

6. In the header or footer for the section, position the insertion point after the Page field you inserted in steps 1 through 4, type " of " (without the quotation marks, and including the space before and after the word "of").

7. On the Insert menu, click Field, and then follow these steps:

       a. Under Categories, click (All), and
   

       b. Under Field Names, click PageRef.
   

       c. Under Field Codes, click after PAGEREF and type name of the bookmark
          you inserted to mark the end of the current section.
   

With field codes turned on (press OPTION+F9), the header or footer appears as follows

   { PAGE  } of { PAGEREF BookmarkName }

With field codes turned off, if the current section contains 11 pages, for example, the following appears in the header or footer on page 3:

   3 of 11