WD98: How to Use Outline (Multilevel) Numbering

 Last reviewed: February 3, 1998
Article ID: Q179675
The information in this article applies to:
  • Microsoft Word 98 Macintosh Edition

SUMMARY

This article describes the difference between outline numbering and outline view. It also describes how to select an outline numbering style and use it in a document.

MORE INFORMATION

Difference Between Outline Numbering and Outline View

Outline numbering is different from outline view. Outline view is used to organize large documents, while outline numbering is used to create outline style documents with special numbering or bullets for each level of the document. Outline view uses indentation to display different levels of a document.

While heading level numbering can be applied to a document created or managed in outline view, outline numbering gives you more flexibility for numbering headings.

Description of Outline View

Outline view formats levels of a document based on the heading levels you specify. In outline view, document text appears to be indented and various levels can be hidden to make it easier to get a clear picture of the document's organization.

To reorganize the text, you can move levels and the sublevels will follow. Levels are automatically promoted and demoted when moved. When you restore the document to page layout view, the majority of the levels are not indented. Various formats such as font, size, and bold, or italic, are applied to each heading level style. This formatting can be viewed only when the document is returned to page layout view.

Creating a Simple Outline Numbered Document

Outline numbering should be applied and viewed in page layout view. An outline numbered document will be printed with the various levels of indentation.

To create a simple outline using outline numbering, follow these steps:

  1. In a new blank document type the following and press RETURN: 

          My Outline

  2. On the new line type: 

          Level 1

  3. On the Format menu, click Bullets And Numbering.

  4. Click the Outline Numbered tab.

  5. Click the second sample from the left on the top row. Click OK.

    Number 1) should appear to the left of Level 1.

  6. Press RETURN.

    Number 2) should appear on the new line. Pressing TAB and SHIFT+TAB before you type any text will increase or decrease the indentation for this new line and will update its numbering appropriately.

    Once you have typed some text on the line, you can still promote or demote that line using the Increase and Decrease Indent buttons on the formatting toolbar. These entries can be more than one line in length. As you type, the lines will automatically wrap using a hanging indent.

    Another method of making changes to a numbered list is to press and hold the CONTROL key while you click an entry. This presents you with several options.

As you continue typing text in these entries you will continue to get new lines with the appropriate numbering each time you press RETURN. However if you press RETURN twice without typing anything, the automatic numbering will stop. It can be restarted by clicking the Numbering button on the Formatting toolbar. You can also use the Numbering button to remove or add numbering for any entry. To do this, move the insertion point to the appropriate line and click the Numbering button to toggle numbering on and off.

To restart the numbering series, follow these steps::

  1. Place the insertion point in the entry where you want the numbering sequence to be restarted.

  2. On the Format menu, click Bullets And Numbering.

  3. Click the Outline Numbered tab.

  4. Click Restart Numbering.

REFERENCES

For more information about Outline numbering, click the Office Assistant, type "Outline numbering" in the query area of the Office Assistant and click Search.

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Word Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base: 

   ARTICLE-ID: Q120802
   TITLE     : Office: How to Add/Remove a Single Office
               Program or Component
For information about Outline numbering, please see the following article in the Microsoft Knowledge Base: 

   ARTICLE-ID: Q159943
   TITLE     : WD97: General Information About Bullets and Numbering

Keywords          : kblist
Version           : MACINTOSH:98
Platform          : MACINTOSH
Issue type        : kbhowto

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Last reviewed: February 3, 1998
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