DOCUMENT:Q148713 16-SEP-1999 [schedplus] TITLE :PC WSPlus: How to View the Schedule of Resource Accounts PRODUCT :Microsoft Schedule+ for Windows PROD/VER:WINDOWS:1.0 OPER/SYS: KEYWORDS: ====================================================================== 1.00 WINDOWS kbusage ------------------------------------------------------------------------------- The information in this article applies to: - Microsoft Schedule+ for Windows, version 1.0 ------------------------------------------------------------------------------- SUMMARY ======= For users on different postoffices (POs), two methods exist for a Schedule+ 1.0 user to view another Schedule+ 1.0 user's schedule information: - dynamically connecting to the target user's PO, thus accessing the user's schedule data directly. - distributing a user's "free and busy" information using Schedule distribution. These methods remain appropriate for resource accounts, but present additional considerations. MORE INFORMATION ================ Dynamic Connections ------------------- Dynamic connections are the most direct and expedient means of viewing another user's schedule information. However, with many heavy Schedule+ users, dynamic connections may impact network bandwidth significantly. When you use dynamic connections, user1 chooses Open Another's Appointment Book and Schedule+ will: access the target user's schedule file; determine the "viewer's" permissions; and present the maximum permitted view of the target user's schedule data to user1. If user1 has been granted permission to create appointments, then user1 could create an appointment directly. Resource accounts can be managed in this way. However, this leaves arbitration of resource booking conflicts up to those who directly access the target resources schedule data file. Free and Busy Schedule Distribution ----------------------------------- Another way of distributing "free and busy" information is by configuring Schedule Distribution. When a user makes or confirms a change to his or her schedule, he or she automatically update his or her portion of a special file on the postoffice (00000000.POF). This file is periodically distributed to other postoffices, and members of these other postoffices access this file to view the "free and busy" information of non-local postoffice users. When an appointment is requested in the Planner view: non-local attendee's "free and busy" information is read from that attendee(s) postoffice's distributed file (.POF), and a meeting request is sent to the invited attendees. They can respond to the request with Accept, Decline, or Tentative. An Accept or Tentative selection results in the meeting details being written to this attendees schedule data file; as well as, an update being written to the special distributed file of his or her postoffice that will be sent out to all other postoffices participating in Schedule Distribution at the next interval. NOTE: Information via Schedule Distribution remains less timely than dynamic connections. Resource Accounts ----------------- Resource accounts present a unique case. Typically, resource accounts are assigned an assistant who receives a copy of all meeting requests (mail) sent to the resource account (optionally, mail can be forwarded to the assistant only). The assistant will then make the Accept, Decline, or Tentative action on behalf of the resource; therefore, he or she manages or arbitrates the resource's schedule. This "action on behalf of the resource" by the assistant updates the resource's schedule data file. However, this action does not result in updating the resource's section of the special distributed file (00000000.POF). Thus, any user who can dynamically connect to view the resource's schedule will see appointments, etc. The users who cannot dynamically connect will not see these appointments. In order for the distributed file to be updated, someone must sign in to Schedule+ 1.0 as the resource account, and make some modification to its schedule. This will cause a "refresh" of the resource's "free and busy" information in the 00000000.POF that should be distributed to other postoffices at the next scheduled interval. The Ideal Case -------------- The ideal case would be where everyone can dynamically connect to view a resource's "free and busy times." However, users would not "book" the appointment directly, but would Invite the resource the same as they would invite other attendees. The resource's assistant would then select the Accept, Decline, or Tentative action as appropriate. As soon as the assistant completes that action, others would see the resource's updated schedule in the "free and busy" information. Alternatives ------------ If users cannot dynamically connect to view "free and busy" information, the assistant (or someone) should at least periodically sign in as the resource account and make some modification to its schedule so that its "free and busy" information will be updated in the 00000000.POF file and distributed via Schedule Distribution (SCHDIST). Additional query words: ====================================================================== Keywords : Technology : kbScheduleSearch kbSchedule100 Version : WINDOWS:1.0 ============================================================================= THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY. Copyright Microsoft Corporation 1999.