DOCUMENT:Q246283 06-AUG-2002 [exchange] TITLE :XADM: Set Deleted Message Retention Time in Exchange 5.5 PRODUCT :Microsoft Exchange PROD/VER:winnt:5.5 OPER/SYS: KEYWORDS:exc55 ====================================================================== ------------------------------------------------------------------------------- The information in this article applies to: - Microsoft Exchange Server, version 5.5 ------------------------------------------------------------------------------- SUMMARY ======= This article explains how to set the deleted item retention periods for the public and private information stores and for individual mailboxes and public folders in Microsoft Exchange Server version 5.5. MORE INFORMATION ================ When you set retention times for an individual mailbox or a single public folder, or for an entire information store, you can also specify that no items be deleted before the information store is backed up. When you delete a message, Exchange Server marks the message for deletion but also marks it as hidden until it is permanently deleted from the information store. If you are using Microsoft Outlook version 8.03 or later, when you decide to retrieve a message before its retention expiration time, you can click the Deleted Item Recovery menu option on the Tools menu. The item is then visibly restored to the Inbox, and Exchange Server removes the mark for deletion. To specify how long to retain an item: 1. To set a retention period for an individual mailbox or a public folder: NOTE: By default, deleted item retention periods that you set on individual mailboxes or public folders override the settings on the private information store. a. In the Exchange Server Administrator program, open the mailbox (or the public folder), and then click the Limits tab. b. Type the appropriate number in the Use This Value (Days) box. 2. To set a retention period for an entire private or public information store: a. In the Exchange Administrator program, click to expand the container, and then click the information store (public or private, as applicable) that you need to set the retention time for. b. Click the General tab, and then type the appropriate number in the "Deleted item retention time (days)" box. Additional query words: ====================================================================== Keywords : exc55 Technology : kbExchangeSearch kbExchange550 kbZNotKeyword2 Version : winnt:5.5 Issue type : kbhowto ============================================================================= THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY. Copyright Microsoft Corporation 2002.