DOCUMENT:Q251165 22-JUN-2001 [exchange] TITLE :XCLN: Adding Contacts to Secondary Contacts Folder in Outlook PRODUCT :Microsoft Exchange PROD/VER:WINDOWS:2000 OPER/SYS: KEYWORDS: ====================================================================== ------------------------------------------------------------------------------- The information in this article applies to: - Microsoft Outlook 2000 - Microsoft Exchange Server, version 5.5 ------------------------------------------------------------------------------- SUMMARY ======= Outlook 2000 allows you to create a secondary contacts folder in a mailbox. You can configure this contacts folder to be used as an e-mail Address Book, and then configure Outlook to add new contacts to this secondary contacts folder by default. MORE INFORMATION ================ Outlook creates a default Contacts folder during installation. For the purposes of this article, call this folder the primary Contacts folder. You can create additional contacts folders. You can use these additional contacts folders (for the purposes of this article, call these folders secondary contacts folders) to store specific contact information. Creating a New Contact ---------------------- The following are three methods you can use to add a new contact: - In the Inbox, open a received e-mail message, and in either the From, To, or Cc box, right-click one of the addresses, and then click "Add to Contacts". - Create a contact by clicking New Contact on the File menu (or pressing CTRL+SHIFT+C). - On the Tools menu, click Address Book (or press CTRL+SHIFT+B). On the File menu, click New Entry, click New Contact, and then click OK. Changing the Default Personal Address Location ---------------------------------------------- You can configure Outlook so that when you create a new contact, that contact is added to a contacts folder that you specify, which can be the primary Contacts folder or one of the secondary contacts folders. To specify a default contacts folder for new contacts, on the Tools menu, click Services, click Addressing, and then in the "Keep Personal Addresses in" list, click the contacts folder that you want to be the default location for new contacts. NOTE: There may be several secondary contacts folders, but they are only visible in the "Keep Personal Addresses in" list if they are configured to be displayed as an e-mail Address Book. To configure a secondary contact folder to be displayed as an e-mail Address Book, right-click the secondary contacts folder, click Properties, click the Outlook Address Book tab, click to select the "Show this folder as an e-mail Address Book" check box, and then click OK. How New Contact Creation Method Affects the Folder to Which a New Contact is Added ---------------------------------------------------------------------------------- When a new contact item is added by right-clicking one of the addresses in either the From, To, or Cc box of a received message, that contact is always added to the primary Contacts folder, irrespective of the default personal address location setting. When a new contact is added by clicking New Contact on the File menu (or pressing CTRL+SHIFT+C), the new contact location varies depending on which of the following conditions existed during the creation of the contact: - If any folder other than the secondary contacts folder that is the default personal address location is selected when the new contact is created, then the new contact is created in the primary Contacts folder. - If the secondary contacts folder that is the default personal address location is selected when the new contact is created, then the new contact is created in that secondary contacts folder. If a new contact is added by clicking Address Book on the Tools menu (or pressing CTRL+SHIFT+B), clicking New Entry on the File menu, and then clicking New Contact, the new contact is added to the contacts folder that you designated as the default personal address location. Additional query words: OL2000 ====================================================================== Keywords : Technology : kbOutlookSearch kbOutlook2000Search kbZNotKeyword3 Version : WINDOWS:2000 Issue type : kbinfo ============================================================================= THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY. 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