DOCUMENT:Q124820 15-APR-2000 [powerpt] TITLE :PPT: Cannot Copy or Paste Objects in PowerPoint PRODUCT :Microsoft PowerPoint for Windows PROD/VER:MACINTOSH:4.0; WINDOWS:4.0,4.0a,4.0c,7.0 OPER/SYS: KEYWORDS:kbusage ====================================================================== ------------------------------------------------------------------------------- The information in this article applies to: - Microsoft PowerPoint for Windows 95, version 7.0 - Microsoft PowerPoint for Windows, versions 4.0, 4.0a, 4.0c - Microsoft PowerPoint for Macintosh, version 4.0 ------------------------------------------------------------------------------- SYMPTOMS ======== Many of the AutoLayouts for PowerPoint slides include placeholders for titles, body text, and OLE objects. If you include an empty object placeholder in a multiple selection, you can copy the selection to the Clipboard, but the Paste and Paste Special commands will be unavailable (dimmed) even though the objects are on the Clipboard. CAUSE ===== This problem is caused when you use the Select All command on the Edit menu rather than selecting several objects individually while holding down the SHIFT key. The Select All command selects the empty placeholders first. PowerPoint assigns special status to the object and the title placeholders and builds slides from the back of the slide to the front. If the placeholders have not been filled in, the objects resting in front of them are copied to the Clipboard, but they cannot be pasted. Sending the empty placeholders to the front does not correct the problem. WORKAROUND ========== Method 1: Use a Copy and Paste Operation ---------------------------------------- Select each of the objects by holding down the SHIFT key and clicking each object with the left mouse button. Do not select any empty placeholders. Copy the group of objects to the Clipboard and paste them into the new Slide. Method 2: Use Send to Back Before You Copy ------------------------------------------ This method only works with PowerPoint 4.0 for Windows or Macintosh. 1. Select two of the objects and click Send To Back on the Draw menu. 2. On the Edit menu, click Select All. 3. On the Edit menu, click Copy. You can now paste the objects into other slides. With this method, the empty object and title placeholders are also copied but without their identifying text. They lose their status as fundamental PowerPoint objects. Method 3: Fill in the Placeholders ---------------------------------- Fill in the placeholders before using the Select All command. Copy the items to the Clipboard, and they will successfully paste. Additional query words: 4.00 4.00a 4.00c mac Object Area 95 7.0 ====================================================================== Keywords : kbusage Technology : kbHWMAC kbOSMAC kbPowerPtSearch kbPowerPt700 kbZNotKeyword2 kbPowerptMacSearch kbPowerPt700Search kbPowerPt400 kbPowerPt400Mac kbPowerPt400c kbPowerPt400a Version : MACINTOSH:4.0; WINDOWS:4.0,4.0a,4.0c,7.0 Hardware : MAC x86 Issue type : kbprb ============================================================================= THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY. Copyright Microsoft Corporation 2000.