DOCUMENT:Q185483 13-MAY-2002 [word97] TITLE :WD97: Compare Documents Reinserts Deleted Paragraph Marks PRODUCT :Word 97 for Windows PROD/VER:: OPER/SYS: KEYWORDS:kbdta kbdtacode kbmacroexample word97 ====================================================================== ------------------------------------------------------------------------------- The information in this article applies to: - Microsoft Word 97 for Windows ------------------------------------------------------------------------------- SYMPTOMS ======== When you compare editing revisions between an original document and its revised counterpart (on the Tools menu, point to Track Changes, and click Compare Documents), the layout of the document may change. For example, additional lines and page breaks may appear, and line wrapping may change. For an example of this behavior, see the "More Information" section later in this article. CAUSE ===== This behavior is by design of Microsoft Word. When comparing documents, if revisions include deleted paragraph marks or manual line breaks, new lines may appear to indicate lines that were deleted. Word must display any paragraph marks that were deleted to accurately display the differences between the compared documents. Also, the word immediately preceding the deleted paragraph mark or manual line break is listed as part of the revision, and therefore appears twice (as being deleted and then added back). WORKAROUND ========== Although you cannot work around this behavior, you can quickly turn revision marks on and off. To do this, use either of the following methods. Method 1: Create a Macro ------------------------ Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Partner or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Partners, please visit the following Microsoft Web site: http://www.microsoft.com/partner/referral/ For more information about the support options that are available and about how to contact Microsoft, visit the following Microsoft Web site: http://support.microsoft.com/default.aspx?scid=fh;EN-US;CNTACTMS For additional information about getting help with Visual Basic for Applications, please see the following articles in the Microsoft Knowledge Base: Q163435 VBA: Programming Resources for Visual Basic for Applications Q173707 OFF97: How to Run Sample Code from Knowledge Base Articles To quickly turn revision marks on and off, use the following sample Visual Basic for Applications macro: Sub ToggleShowRevisions() ActiveDocument.ShowRevisions = Not ActiveDocument.ShowRevisions End Sub You can also assign this macro to a toolbar or menu for quick access. For more information about adding a command to a menu, click Contents And Index on the Help menu, click the Index tab in Word Help, type the following text menus and then double-click the selected text to go to the "Add a command or other item to a menu" topic. If you are unable to find the information you need, ask the Office Assistant. Method 2: Use the Highlight Changes Command ------------------------------------------- To manually turn revision marks on and off, follow these steps: 1. On the Tools menu point to Track Changes and click Highlight Changes. 2. In the Highlight Changes dialog box, click to clear (uncheck) or select (check) the "Highlight changes on screen" check box. MORE INFORMATION ================ The following sample text demonstrates this behavior. NOTE:

denotes a paragraph mark. Original Document (Document 1) - Before Revisions ------------------------------------------------- The Title.

More Title.

SubTitle.

Copy of Original Document (Document 2) - After Revisions -------------------------------------------------------- The Title.More Title.

SubTitle.

After Comparing Documents ------------------------- The Title.(<- Red Strikethrough: Deletion)

(<-Red: Deletion) The Title.(<- Red Underline: Addition)More Title.

SubTitle.

NOTE: Although it is not shown here, the deleted paragraph mark would be displayed as red, given default Track Changes settings (on the Tools menu, click Options; then click the Track Changes tab). Additional text around the deleted paragraph mark may be displayed as strikethrough and/or underlined. To reproduce this behavior, follow these steps: 1. In Word, create a new document. 2. In the new blank document, type "Title." and press ENTER. 3. Type "More Title." and press ENTER. 4. Type "SubTitle." 5. Save the document as Before.Doc. 6. Delete the paragraph mark you created when pressing ENTER in step 1. Your text should now appear as follows: Title.MoreTitle. SubTitle. 7. Save your changes as After.Doc. 8. On the Tools menu, point to Track Changes, and click Compare Documents. 9. In the "Select File to Compare With Current Document" dialog box, select the "Before.Doc" that you created in step 5, and click Open. If Show/Hide is turned on, you should see the deleted paragraph mark. For additional information, please see the following articles in the Microsoft Knowledge Base: Q112165 WD: Separate Modifications Marked as a Single Revision Q121919 WD: Formatting/Drawing Layer Change Unmarked in Compare Additional query words: add chop disk file markings marks redline redlining remove review revision screen strikeout workgroup unmarked first untracked ====================================================================== Keywords : kbdta kbdtacode kbmacroexample word97 Technology : kbWordSearch kbWord97 kbWord97Search kbZNotKeyword2 Version : : Issue type : kbprb ============================================================================= THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY. Copyright Microsoft Corporation 2002.