DOCUMENT:Q197761 14-NOV-2000 [word97] TITLE :WD97: View Merged Data Doesn't Suppress Blank Lines PRODUCT :Word 97 for Windows PROD/VER:WINDOWS:97 OPER/SYS: KEYWORDS:word97 kbmerge ====================================================================== ------------------------------------------------------------------------------- The information in this article applies to: - Microsoft Word 97 for Windows ------------------------------------------------------------------------------- SYMPTOMS ======== In a label mail merge main document, Word may not suppress blank lines when you view merged data (on the Mail Merge toolbar, click View Merged Data). NOTE: The blank lines are correctly suppressed when the document is merged to a new document or merged to printer. CAUSE ===== When a MERGEFIELD is followed by a end-of-cell marker in labels or a Word table, Word cannot suppress a blank line when the MERGEFIELD is blank. However, Word will suppress a blank line when the MERGEFIELD is followed by a paragraph mark. NOTE: To view paragraph marks and end-of-cell markers, do one of the following: - On the Tools menu, click Options. On the View tab, click to select the All check box (listed under "Non-printing characters") and then click OK. -or- - On the Standard toolbar, click Show/Hide. WORKAROUND ========== To allow Word to suppress blank lines when you use View Merged Data, in your mail merge main document, position the insertion point immediately after the MERGEFIELD in a label or table cell and press ENTER to create a paragraph mark. Do this for each of the labels or table cells that contain MERGEFIELDS. MORE INFORMATION ================ NOTE: In the following examples,

represents a paragraph mark and [] represents a label (table) end-of-cell marker. In the following example, Word will not suppress blank lines correctly when the result of a MERGEFIELD is blank: {Mergefield Name}

{Mergefield Number}[] In the following example, Word will suppress blank lines correctly when the result of a MERGEFIELD is blank: {Mergefield Name}

{Mergefield Number}

[] Additional query words: suppression 8.0 8.00 ====================================================================== Keywords : word97 kbmerge Technology : kbWordSearch kbWord97 kbWord97Search kbZNotKeyword2 Version : WINDOWS:97 Issue type : kbprb ============================================================================= THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY. Copyright Microsoft Corporation 2000.