DOCUMENT:Q71829 14-NOV-2000 [word97] TITLE :WD97: Using MergeRec to Number Mail Merge Records PRODUCT :Word 97 for Windows PROD/VER:WINDOWS:97 OPER/SYS: KEYWORDS:kbualink97 kbdta kbfield winword word97 kbmerge ====================================================================== ------------------------------------------------------------------------------- The information in this article applies to: - Microsoft Word 97 for Windows ------------------------------------------------------------------------------- SUMMARY ======= The MERGEREC field can be used to automatically number the records in a Microsoft Word print merge document. MORE INFORMATION ================ You can use the MERGEREC field in the main document of a mail merge in Word to automatically indicate which record is being merged. This field is updated during the mail merge and inserts the number of the current record into the merged document. To use the MERGEREC field: 1. Press CTRL+F9 to insert field braces ({}) in the main document where the merged record number is to be placed. 2. Type the word MERGEREC. (This is not case sensitive.) 3. Perform the mail merge as usual. NOTE: If you are merging multiple records into a table (for example, to print labels) you should place a MERGEREC field in each cell of the table following the NEXT or NEXTIF field. The NEXT or NEXTIF field will increment the result of the MERGEREC field and number each record in the table. REFERENCES ========== "Microsoft Word for Windows User's Reference," page 102. "Microsoft Word for Windows Technical Reference," page 173. "Microsoft Word for Windows and OS/2 Technical Reference," page 364. Additional query words: 8.0 ====================================================================== Keywords : kbualink97 kbdta kbfield winword word97 kbmerge Technology : kbWordSearch kbWord97 kbWord97Search kbZNotKeyword2 Version : WINDOWS:97 Issue type : kbinfo ============================================================================= THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY. Copyright Microsoft Corporation 2000.