DOCUMENT:Q154830 06-DEC-2000 [exchange] TITLE :XCLN: Setting Send Options for Individual Messages PRODUCT :Microsoft Exchange PROD/VER:WINDOWS:4.0,5.0,8.0; :8.0,8.01,8.02,8.03 OPER/SYS: KEYWORDS: ====================================================================== ------------------------------------------------------------------------------- The information in this article applies to: - Microsoft Exchange Windows 3.x client, versions 4.0, 5.0 - Microsoft Exchange Windows 95/98 client, versions 4.0, 5.0 - Microsoft Exchange Windows NT client, versions 4.0, 5.0 - Microsoft Outlook, Exchange Server Edition, version 8.0, used with: - the operating system: Microsoft Windows versions 3.1, 3.11 - Microsoft Outlook 97, versions 8.0, 8.01, 8.02, 8.03 - Microsoft Outlook 98 ------------------------------------------------------------------------------- SUMMARY ======= The global Send options for the client are set under Options on the Tools menu, in the main window. The Send options for an individual message are set in the compose window, under Properties on the File menu. Clicking Options on the Tools menu of the compose window does not affect the message you are composing, although you might expect it to. It is simply another access point to the global settings. Changes made to the global settings of the Send options from within the compose window do not take effect for the message currently being composed, only for subsequent messages. MORE INFORMATION ================ When you click Properties on the File menu of the compose window, you can set several Send options for that specific message. The rest of this article describes these options. - Importance: Select the priority that you want to assign to the message. Marking an item with high or low importance affects the appearance of the Importance column in the folder contents list. Importance can be assigned as follows: High: Displays an exclamation point (!). Depending upon how your mail server is configured, messages marked with High importance may be delivered faster than those marked with Normal or Low importance. Normal: Displays no symbol. Low: Displays a down arrow. Of all the options set by the sender, the recipient can only change the importance that was assigned to the item. - Sensitivity: Select the sensitivity that you want to assign to this message. The sensitivity level that you assign appears in the Sensitivity column, if that column is displayed. You cannot modify the sensitivity setting for private, personal, or confidential items once they are sent. Private sensitivity also protects the contents of your item from being changed when it is replied to or forwarded. Sensitivity can be assigned as follows: Normal: No sensitivity. The Sensitivity column of the item header is blank. Personal: Displays the word "Personal" in the Sensitivity column. Typically, a personal item contains non-business related information. Private: Displays the word "Private" in the Sensitivity column and prohibits any recipient from modifying your original item when it is replied to or forwarded. Confidential: Displays the word "Confidential" in the Sensitivity column. A confidential item should be treated according to the policies on confidentiality of your organization. - Read Receipt: Sends a receipt to the sender after the recipient opens the message. If you are posting an item in a public folder, this option is unavailable. - Delivery Receipt: Sends a receipt to the sender after the message is delivered to the recipient. If you are posting an item in a public folder, this option is unavailable. - Save Copy In "Sent Items" Folder: Saves a copy of the active message in your Sent Items folder. If you are posting an item in a public folder, this option is unavailable. - Send Options: Specifies advanced options for sending the active message. The Internet tab is used to specify the format for attachments. The format options are: Don't know, MIME, UUEncode, and BINHEX. The Microsoft Exchange Server tab is used to specify when to send messages and when to expire messages. Delayed messages are sent to the Outbox folder, which holds them for the specified time. After the specified time, the message will be immediately sent to the server as long as the client is still logged into Exchange. Only unread items are affected by the expiration time you specify. NOTE: When the recepient of a message that is sent with Private sensitivity opens the message, clicks either Reply or Forward, and then tries to add comments around the original text, the following error message is displayed: This information has been marked as private by its author and cannot be changed. This behavior is by design. Because the original message was sent with Private sensitivity, subsequent users of the message are not allowed to modify the message in any way. Outlook recognizes the Private property of the message and prevents any modifications. Messages that are sent with Normal, Personal or Confidential sensitivity allow comments to be added to the original message. Additional query words: 8.0 8.01 8.02 8.03 8.5 ====================================================================== Keywords : Technology : kbOutlookSearch kbExchangeSearch kbExchangeClientSearch kbZNotKeyword kbZNotKeyword2 kbZNotKeyword3 Version : WINDOWS:4.0,5.0,8.0; :8.0,8.01,8.02,8.03 ============================================================================= THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY. Copyright Microsoft Corporation 2000.