ACC2000: Cannot Add Fields to Form or Report When Using Wizard

ID: Q209024

The information in this article applies to:

Microsoft Access 2000

Moderate: Requires basic macro, coding, and interoperability skills.

This article applies only to a Microsoft Access database (.mdb).

SYMPTOMS

When you select a form or report wizard, the wizard's move buttons are not available (dimmed) and no fields appear in the Available Fields list when you select the form or report wizard.

CAUSE

The query that is selected for the form or report wizard is a parameterized crosstab query. The wizards require fixed column headings so that you can select the fields to be displayed on the form or report.

RESOLUTION

There are three workarounds for this behavior:

Define column headings for the crosstab query. Use the ColumnHeadings property.

Instead of using parameters, enter value ranges in the crosstab query. For example, in the Criteria row of the parameterized field, replace between [Start Date] and [End Date] with between #5/15/97# and #5/25/97#.

Export the results of the query to a Microsoft Excel spreadsheet file, and then import that file into Microsoft Access.

MORE INFORMATION

Steps to Reproduce Behavior

Open the sample database Northwind.mdb. Create a new query based on the Orders table. Then, on the Query menu, click Crosstab Query. Create the following query:


   Query: Test Wizard
   --------------------
   Type: crosstab query

   Field: EmployeeID
      Table: Orders
      Total: Group By
      Crosstab: Row Heading

   Field: OrderDate
      Table: Orders
      Total: Group By
      Crosstab: Column Heading
      Criteria: Between [Start Date] and [End Date]

   Field: Freight
      Table: Orders
      Total: Sum
      Crosstab: Value

On the Query menu, click Parameters. Define Start Date and End Date as Date/Time data types.

Save the query, and then run it. Type 5/10/97 as the start date and 5/15/97 as the end date. Close the query.

In the Database window, click Forms under Objects, and then click New.

In the Choose the table or query where the object's data comes from box, select the Test Wizard query. Click Form Wizard, and then click OK.

REFERENCES

For more information about column headings, click Microsoft Access Help on the Help menu, type "ColumnHeadings property" in the Office Assistant or the Answer Wizard, and then click Search to view the topic.

Additional query words: prb


Keywords          : kbdta WzOthr 
Version           : WINDOWS:2000
Platform          : WINDOWS 
Issue type        : kbprb

Last Reviewed: June 30, 1999