ACC2000: Detail Section Blank When Form Is Printed or Previewed

ID: Q209028

The information in this article applies to:
Moderate: Requires basic macro, coding, and interoperability skills.

This article applies to a Microsoft Access database (.mdb) and a Microsoft Access project (.adp).


SYMPTOMS

When you print or preview a form, the detail section of the form is blank, even though controls are visible in the detail section when you view the form in Form view. Other sections, such as the form header and form footer, appear correctly when you print or preview the form.


CAUSE

This behavior occurs if the form's underlying table or query returns no records, or if the DisplayWhen property of the detail section is set to Screen Only.


RESOLUTION

Make sure the underlying table or query returns at least one record, or place the controls that you need in other sections, such as the form header or form footer. If the DisplayWhen property of the detail section is set to Screen Only, change it to Always or Print Only.


MORE INFORMATION

Steps to Reproduce Behavior

Example 1: No Records in Underlying Table

  1. Open the sample database Northwind.mdb.


  2. Create a new table with several fields. Do not add any records to the table.


  3. Save the new table as Table1, and then close it.


  4. Create a new form based on the Table1 table. Place the fields from the table in the detail section of the form.


  5. Place some controls, such as labels or buttons, in the form header and form footer.


  6. View the form in Form view. Note that you can see all the controls.


  7. Print or preview the form. Note that the detail section is blank.


Example 2: DisplayWhen Property Set to Screen Only

  1. Open the sample database Northwind.mdb.


  2. Preview the Categories form. Note that you can see the controls in the detail section of the form.


  3. Open the Categories form in Design view.


  4. Change the DisplayWhen property of the detail section to Screen Only.


  5. Preview the form again. Note that the detail section is blank.



REFERENCES

For more information about the DisplayWhen property, click Microsoft Access Help on the Help menu, type "DisplayWhen property" in the Office Assistant or the Answer Wizard, and then click Search to view the topic.

Additional query words: missing fields prb 


Keywords          : kbprint kbusage kbdta FmsOthr PtrPrev 
Version           : WINDOWS:2000
Platform          : WINDOWS 
Issue type        : kbprb

Last Reviewed: May 13, 1999