XL97: Alert for Previous Version Displays Using OnSave Property

ID: Q193481

The information in this article applies to:

Microsoft Excel 97 for Windows

SYMPTOMS

When you save a workbook to an earlier version of Excel, you may receive the following message, where <filename> is the name of the workbook that you are trying to save:

   <filename> was created in a previous version of Microsoft Excel.
   Do you want to update it to the new format?

   To update it, click Yes.
   To save it in the existing format, click No. Some types of changes
   may be lost.

CAUSE

This behavior occurs when you have run a macro that uses the OnSave property of the ActiveWorkbook, and you are saving to an earlier version of Microsoft Excel.

WORKAROUND

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact the Microsoft fee-based consulting line at (800) 936-5200. For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

   http://www.microsoft.com/support/supportnet/refguide/

To avoid this message when you save the workbook, temporarily change the default workbook format. The following macro example illustrates how to do this:

   Dim bFlag As Boolean

   Sub Auto_Open()
      ' Automatically invoke the OnSave property when user clicks Save
      ' and redirect to the Save_Macro routine.
      ActiveWorkbook.OnSave = "Save_Macro"
   End Sub

   Sub Save_Macro(bFlag)
      ' Change the default file format to Excel 5.0.
      Application.DefaultSaveFormat = xlExcel5
      ' Save the workbook.
      ActiveWorkbook.Save
      ' Change the default file format back to Excel 97.
      Application.DefaultSaveFormat = xlWorkbookNormal
   End Sub

MORE INFORMATION

The OnSave property is included in Excel 97 for backward compatibility with Excel 7.0. The OnSave property was introduced in Excel for Windows 95, version 7.0, but can still be used in Excel 97. The OnSave property returns or sets the name of a Visual Basic procedure to run after the user invokes the Save command, but before the workbook is actually saved. The OnSave property has been replaced by the BeforeSave event in Microsoft Excel 97.

For additional information about the OnSave property, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q157951
   TITLE     : XL97: OnSave Property Not Available in Object Browser

REFERENCES

For more information about the BeforeSave event, from the Visual Basic Editor, click the Office Assistant, type "BeforeSave," click Search, and then click to view "BeforeSave Event."

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If the Assistant is not able to answer your query, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q176476
   TITLE     : OFF: Office Assistant Not Answering Visual Basic Questions

Additional query words: XL97

Keywords          : kbdta xlvbahowto 
Version           : WINDOWS:97
Platform          : WINDOWS
Issue type        : kbprb

Last Reviewed: May 17, 1999